Administrative Associate 1-Surgery

3 days ago

Knoxville, TN, United States The University of Tennessee Full time
Job Description

Market Range: 04

Hiring Salary: $18.00/Hourly

THIS POSITION IS LOCATED IN KNOXVILLE, TENNESSEE

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 1 provides administrative support in an academic setting to the Chief of the Division of Cardiac and the Chief of the Division of Thoracic Surgery and faculty members. This position acts as liaison to the clinical and administrative staff of the surgeons' private office and the staff members of GSM, the Department of Surgery, and the University of Tennessee Medical Center.

Responsibilities

  1. Maintains physicians' academic calendars and communicates appropriately to physicians' clinical staff, GSM staff, and department of surgery staff.
  2. Prepares and/or provides teaching and academic meeting documents in Word, Excel, and PowerPoint.
  3. Updates CVs for each faculty member and compiles and tracks all CME credits and certifications.
  4. Assists in compiling books, chapters, and journal articles for publishing.
  5. Prepares and maintains physicians' monthly on-call schedules in the electronic call system (PerfectServe) and distributes schedules to clinical and administrative staff,
  6. Prepares reimbursement requests for all physicians' memberships, certifications, professional societies, reappointments, state, and DEA licenses.
  7. Maintains physician credentialing for appointment and reappointment for hospital medical staff privileges.
  8. Assists faculty in preparing promotion documents for submission to the Department Promotion and Tenure Committee and prepares documents for faculty evaluations for full-time faculty.
  9. Enters academic activities in Digital Measures and schedules individual evaluations.
  10. Performs other related duties as assigned.


Qualifications

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Six (6) months of experience in an administrative office setting.

KNOWLEDGE, SKILLS, AND ABILITIES:
  • Ability to function independently.
  • Excellent communication skills and phone etiquette.
  • Excellent computer skills.
  • Knowledge of medical terminology and transcription.
  • Knowledge of Microsoft Word, PowerPoint, Excel, and Outlook email.

WORK SCHEDULE: This position may occasionally be required to work weekends.

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