TEMP Office Administrative Assistant
2 weeks ago
Location: Smyrna, GA 30082 (In-Office)
Schedule: Monday-Friday, 8:30 AM-5:30 PM (1-hour lunch)
Position Type: Ongoing Temporary Assignment
Our client in the healthcare sector is seeking an Ongoing TEMP Office Administrative Assistant to support daily operations and contribute to a well-organized, collaborative office environment. This role is critical to maintaining efficient workflows, supporting cross-functional teams, and ensuring a positive in-office experience. The assignment is temporary with no set end date and may be extended based on business needs.
The ideal candidate is highly organized, proactive, and proficient in Adobe tools, with the ability to manage multiple administrative and operational responsibilities in a fast-paced, in-office setting.
Location: Smyrna, GA 30082 (In-Office)
Schedule: Monday-Friday, 8:30 AM-5:30 PM (1-hour lunch)
Position Type: Ongoing Temporary Assignment
Our client in the healthcare sector is seeking an Ongoing TEMP Office Administrative Assistant to support daily operations and contribute to a well-organized, collaborative office environment. This role is critical to maintaining efficient workflows, supporting cross-functional teams, and ensuring a positive in-office experience. The assignment is temporary with no set end date and may be extended based on business needs.
The ideal candidate is highly organized, proactive, and proficient in Adobe tools, with the ability to manage multiple administrative and operational responsibilities in a fast-paced, in-office setting.
Responsibilities
- Oversee and optimize daily office operations, including office supplies, mail, filing systems, and inventory management
- Act as the primary point of contact for facility-related needs and coordinate prompt resolution with vendors and internal teams
- Partner closely with HR on employee onboarding, engagement initiatives, and team-building events
- Support a welcoming workplace culture by managing front desk operations, guest experiences, and in-person communications
- Collaborate with other office locations to ensure consistency in administrative processes
- Plan and manage office renovations, remodels, and construction projects; serve as liaison with vendors, contractors, and inspectors
- Coordinate space planning and logistics to accommodate evolving organizational needs
- Conduct internal audits across departments such as Shipping, Patient Engagement, Pharmacy, and others as assigned
- Review, negotiate, and approve invoices for payment
- Create, analyze, and present patient, provider, and NPS surveys using Qualtrics; deliver quarterly reports to leadership and the Quality Assurance Committee
- Schedule and organize leadership meetings (BURs), including logistics, catering, and off-site arrangements
- Prepare and edit documents, presentations, and internal materials using Adobe Creative Suite (e.g., Acrobat, InDesign, or similar tools)
- Minimum of 3 years of related administrative or office management experience; healthcare experience preferred
- Associate's degree or higher in Business Administration, Management, Healthcare Administration, Accounting, or a related field (or equivalent experience)
- Strong proficiency in Adobe products, particularly for document creation, editing, and presentation support
- Excellent organizational, project management, and time-management skills
- Strong analytical, written, and verbal communication abilities
- Ability to manage competing priorities with attention to detail
- Collaborative team player with strong interpersonal skills
#AP123
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