Executive Family Assistant/Household Manager
3 days ago
Alexandria, VA (Local Candidates Only) | Full-Time | $100k+ DOE | Occasional Travel
Location: Alexandria, VA (Primary Residence)
Schedule: Full-time, Live-Out; Monday-Friday, with flexibility for occasional weekend or after-hours needs - Hours TBD for the right candidate
Travel: Occasional travel to the family's second home in MD (expenses covered)
Compensation: $100,000+ DOE, negotiable for the right candidate | Benefits: Offered - TBD
Start Date: As soon as the right candidate is identified
No Relocation: Local candidates only
**Please read the entire job description and application details below to be considered**
About the Family:
A kind and thoughtful couple in Washington, DC, is seeking an exceptional Executive Family Assistant / Household Manager to support their personal, household, and lifestyle operations. The ideal candidate is polished, proactive, and highly discreet, and will provide executive-level administrative support while also overseeing personal life logistics and household operations.
This role will work especially closely with the gentleman principal, ensuring schedules, commitments, and logistics stay on track. You will manage calendars, coordinate travel, liaise with providers, and ensure day-to-day life runs seamlessly.
The family has a large, friendly, energetic dog, so candidates must be comfortable around dogs.
This is a long-term opportunity for a consummate professional who is proactive, smart, emotionally intelligent, and capable of "following a thread" from idea to completion-someone who can take ownership, anticipate needs, and ensure nothing falls through the cracks. If you thrive on bringing order, anticipation, and thoughtful support to a busy individual, this is the job for you
Responsibilities (Including but not limited to):
Executive & Personal Support
- Manage calendars, appointments, and travel, including frequent flyer and points tracking
- Conduct research, follow up on ideas, and "see things through" to completion
- Maintain organization of sensitive documents, digital files, passwords, and information with absolute discretion
- Coordinate personal scheduling, wellness appointments, and reminders
- Track tasks, deadlines, and personal initiatives proactively
- Oversee household systems, vendors, and second-home readiness
- Ensure homes are organized, stocked, and guest-ready before visits
- Coordinate and manage maintenance, contractors, and service providers
- Maintain inventories, organizational systems, and household records
- Run errands: shopping, gifting, returns, and mailings
- Assist with cooking and meal preparation (does not require chef-level skills), but the couple would like someone who truly enjoys cooking and is comfortable in the kitchen
- Support holidays, events, and occasional entertaining (i.e., friends coming over to watch the football game, etc.)
- Care for and interact positively with the family's large, friendly dog
- Anticipate needs and proactively support the principal and household
- Maintain organized digital files, documents, and workflows
- Manage secure password systems, shared drives, and digital access
- Uphold strict confidentiality and information security
- 5+ years supporting private, high-level households as an EA/PA, House Manager, or hybrid role
- Highly proactive, solutions-oriented, organized, and tech-savvy
- Self-aware and self-reflective - takes constructive feedback well
- Warm, professional, discreet, and emotionally intelligent
- Detail-oriented, savvy, and able to add value where it matters most
- Calm under pressure
- Keen eye for detail, present (knows where to add value and when), highly motivated, quick, bright, and responsive to needs
- Comfortable in the kitchen for cooking and/or meal prep, as requested - candidate doesn't need to have chef-level skills, just enjoys cooking and helping in the kitchen as needed
- Dog-friendly and confident interacting with a large, energetic, friendly dog
- Long-term mindset and dedication to building a partnership with the family
- Prior experience in a similar role in a private household
- Excellent references
- Legal to work in the United States
- Valid driver's license and clean driving record
- Comfortable with pets
- Willing to travel occasionally
To be considered, candidates must submit:
- Cover letter explaining why you are an excellent fit, what about the role speaks to you, and examples of how you've proactively supported principals, households, or families in the past
- Updated resume detailing your skills and experience
- References - at least two verifiable references from previous, recent employers
The family is seeking someone willing to pursue this role thoughtfully, demonstrating both initiative and interest.
This is a rare, long-term opportunity for a truly exceptional professional to become an indispensable partner, contribute to a high-functioning household, and make a meaningful impact.
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