Building Office Assistant

2 weeks ago

Kennett Square, PA, United States Unionville-Chadds Ford School District Full time
BUILDING OFFICE ASSISTANT - S-III

Patton Middle School

7.5 hours/day, 260 days/year - 12 months

Salary $17.44 to $19.76 per hour

Job Summary: Responsible for providing confidential administrative support services to the Principal, Assistant Principal, and staff. The ability to interact with staff, parents, and visitors in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of friendliness, professionalism, and confidentiality, is crucial to this role.

QUALIFICATIONS: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills, and/or ability necessary.

  1. High School Diploma with training or experience working in office; college or business school preferred
  2. Experience with PowerSchool is helpful.
  3. Advanced Skills with Word, Excel, email, Google cloud-based technology
  4. Candidate must be detail-oriented with excellent oral and written communication skills.
  5. Excellent time management skills ability to prioritize work and deliver organized projects on time.
  6. Candidate must respect confidentiality of sensitive information and possess a high level of discretion.
  7. Organized; ability to handle frequent interruptions
  8. Ability to work independently and collaborate as part of a team
  9. Ability to assess a situation and problem-solve
  10. Confidence, poise, tactfulness, positive attitude, flexibility
  11. Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements
  12. Candidates must adhere to all local, state, federal, and school code requirements for employment.
ESSENTIAL DUTIES: Employees must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations.
  1. Administrative and clerical support to Principal, Assistant Principals, and staff.
  2. Preparation of general correspondence and report generation using advanced computer skills with Google, Excel, Word, PowerSchool databases.
  3. Process payments for athletics; enter rosters into League Minder for all sports seasons; monitor academic eligibility throughout the year for athletics.
  4. Coordinate and assist with the process of finalizing Marking Period and End of Year Grades.
  5. Run Honor Roll report; print and distribute Honors and Distinguished Honors certificates.
  6. Coordinate PSSA and Keystone testing.
  7. Print, mail, and file STAR testing parent reports.
  8. Staff attendance and manage daily substitutes
  9. Process record requests for students applying to other schools.
  10. Maintain Locker lists and enter them in PowerSchool.
  11. Answer phone calls and direct calls to the appropriate parties; take messages as needed.
  12. Main Office counter assistance as needed
  13. Greet visitors and process identification through the Raptor System. as needed
  14. Maintain records, filing
  15. Maintain a safe and secure office environment.
  16. Regular and consistent attendance
  17. Other duties as assigned

This position description does not express or imply that these are the only duties to be performed by the incumbent(s) in this position. Employee(s) will be required to complete other job-related duties requested by the supervisor.

Clearances required for employment:

Pennsylvania Child Abuse History Clearance (Act 151)

Pennsylvania State Criminal Record Check (Act 34)

Federal Criminal History Record Check (Act 114)

Act 168 Sexual Misconduct/Abuse Disclosure Release: Unionville-Chadds Ford School District uses an online process for submission and processing of required Act 168 forms. Candidates will receive information as necessary during the selection process.

The Unionville-Chadds Ford School District is an equal opportunity employment, educational and service organization.

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