Admissions Operations Specialists
2 weeks ago
- Interested applicants should submit the following materials with their application:
- Cover Letter
- Resume
DEPARTMENT: Admissions
SCHEDULE: Monday & Tuesday, 11am to 7pm - Wednesday-Friday, 9am to 5pm
- Evening and weekend work required: Open Houses/Accepted Students Day
HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year
FLSA STATUS: Non-Exempt, Hourly
GENERAL PURPOSE
Reporting to the Director of Enrollment Systems and Operations and the Dean of Admissions, this role is part of the Admissions Operations team that functions as application processors for the Office of Admissions, while also providing data entry, answering phones and managing office responsibilities support. This role will also take the lead on event planning for key admissions events with the Associate Director and will support the dean in an administrative capacity.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Event Coordination: This position will assist the admissions team with the planning, organization and execution of on-campus events, including, but not limited to Open House, Accepted Students Days, Last Look Days, Lion for a Day, Counselor Breakfasts, and others. This role will work closely with admissions and enrollment staff to organize the planning for events from start to finish.
- Office Operations: This position will answer phones, cover the reception desk as needed, attend to and reply as needed to the admissions email inbox, conduct admissions mailings (large and small) and assist with other office needs. Communicate with the Registrar, Bursar, Financial Aid, The Hub, STAP and other offices on campus offices as needed.
- Admissions Operations: This position provides data-entry support for inquiry cards, answering admissions-related questions from walk-ins and people who call the office, assist with admissions events including (but not limited to, Open House, Accepted Students Days, Counselor events, etc.) and other duties as assigned.
- Assist the Dean and Admissions Team: This position will assist the dean of admissions by managing their calendar, helping organize tasks and answering their phone when away or in meetings. Serve in a back-up role to cover document processing, budget, record management and graduate admissions (including graduate admissions email account monitoring) needed in the absence of members of the Admissions Operations Team.
- Application Processing: This position will conduct an initial review of submitted undergraduate and transfer applications. Each application will be screened for completeness, GPAs will be recalculated, and an assessment will be done as to whether the application can and should be moved to the admissions counselors. This role is responsible for the processing and distribution of admissions decisions and letters.
- High school diploma or GED
- 1 to 3 years of work related experience
- Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Slate
- Jenzabar Software
- Daily contact requiring courtesy, discretion, and sound judgment.
SALARY INFORMATION
When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly range for this position is $20.00 to $22.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.
As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options, generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.
AN EQUAL OPPORTUNITY EMPLOYER
Women, minorities, persons with disabilities and veterans are encouraged to apply.
Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.
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