Administrative Specialist and Clinic Coordinator
4 days ago
Provides administrative support to the Masters in Physician Assistant (PA) Studies Program and serves as a liaison between the program and clinical sites.
Major Duties & Responsibilities:
- Recruit and maintain clinical sites for the PA program
- Conduct clinical site visits for the PA program
- Be the point of contact for clinical sites & preceptors and outside vendors for the PA program
- Ensure PA students' onboarding requirements are met prior to clinical year
- HIPAA Training
- Immunizations/TB Screening/FIT testing
- Active BLS and ACLS certifications
- Criminal background check
- Scheduling PA students in clinical rotations
- Ensuring PA students complete patient-encounter logging
- Ensure PA students complete skills passport
- Collecting and maintaining preceptor evaluations of students
- Flagging students who fall below benchmarks to alert the Program Director
- Administering, collecting, maintaining student evaluations of preceptors and sites
- Flagging preceptors and sites who fall below benchmark to alert the Program Director
- Compile and maintain spreadsheets of PA program students' clinical rotation grades, end-of-rotation exam scores and other data as required
- Administer and proctor end-of-rotation exams for the PA program
- Work with the Program Director to organize and maintain accreditation-related documents, reports, and records
- Assist Program Director coordinate meetings, site visits, and other events related to accreditation.
- Assist Program Director and PA faculty with the preparation of reports (self-studies, annual reports) and other documentation required for program accreditation submissions (i.e., ARC-PA, NYSED).
- Serve as a liaison between the Program Director and Academic Affairs to ensure the maintenance and updating of databases and spreadsheets related to accreditation data.
- Answer the PA program main phone line, responds to callers, direct callers to appropriate departments/personnel
- Assist the Program Director in scheduling meetings and maintaining calendars
- Coordinate and plan PA program events
- Assist with maintaining and updating the PA Student Handbook
- Provide general office support for both full-time and part-time PA faculty
- Serves as a liaison between students and faculty to help to direct inquiries and arrange meetings.
- Assist with Canvas LMS Course setup.
- Coordinate Student Evaluations and collate the results of course and instructor evaluations for faculty.
- Assist with the submission of course grades.
- Order and maintain office supplies for PA program faculty.
- Track program expenses, create purchase orders, process invoices and check requests.
- Creates Helpdesk and Facilities tickets for PA program faculty.
- Provide scheduling and logistical support for PA program meetings and events.
- Take minutes for PA program meetings.
- Perform other related duties as assigned within the parameters of the job description.
- Demonstrate the ability to both work independently with little direction and work confidentially with discretion.
- Dedication to the mission of the Department and the College.
- Attention to detail.
- Demonstrates excellent organizational skills.
- Demonstrates excellent oral and written communication skills.
- Demonstrates a positive attitude and work ethic.
- Interacts professionally and effectively with members of the PA program, Department of Allied Health Sciences, as well as members of the College community.
- Demonstrates efficiency by observing schedules and meeting assignment deadlines.
- Able and willing to proactively identify and pursue relevant learning and professional development opportunities, and apply new knowledge, insights, and skills to enhance work results.
- Proficiency in Microsoft Office (including Word, Excel, Outlook, and Access), Adobe and Internet searches. Proficiency in Canvas.
- Working knowledge of modern office practices, procedures, and equipment.
- Bachelor's degree and three years of related work experience or equivalent combination of education and experience.
- Experience providing administrative support in higher education and/or healthcare settings is preferred.
- Extensive knowledge of office practices and procedures.
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