Docketing Specialist

2 weeks ago

Miami, FL, United States Ascension Global Staffing & Executive Search Full time

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search has an immediate opening for an exceptional docketing specialist for its client's Ft. Lauderdale or Miami office.

Position Details:

The Docketing Specialist will be a part of the Business and Reorganization Team ("BRT") and will work closely with BRT attorneys, paralegals and legal staff to provide expert support in bankruptcy calendaring and docketing, court rules, case research, legal procedures, electronic filing procedures across various offices and courts, following detailed firm and team protocols, with a strong emphasis on risk management and quality control.

Location: Miami or Fort Lauderdale

Primary Responsibilities:

  • Apply docketing/calendaring expertise to calculate and calendar essential matter-related deadlines, utilizing the firm's court rules-based docketing software.
  • Review bankruptcy and litigation documents for relevant dates, and alert attorneys and paralegals of upcoming deadlines by effectively using the docketing system to enter applicable dates.
  • Conduct high-level research and retrieve pertinent information on litigants, court cases, dockets and judge information from all court-related databases (i.e. PACER, Westlaw, CourtDrive) and other online court and vendor services.
  • Respond in a timely and efficient manner to procedural requests/inquiries from attorneys and staff regarding calendared events and deadlines, pleadings, court procedures, applicable court rules, and date calculations.
  • Create, prepare, and distribute docket reports with upcoming deadlines to the teams and apply quality control measures to all docketing/court data.
  • Strong knowledge of State and Federal Court Rules and procedures that apply to all aspects of performing calendaring/docketing functions.
  • Perform ad hoc calendaring/docketing, research and miscellaneous projects as assigned.
  • Participate in weekly team meeting,working closely with the paralegals and attorneys on agenda items to be discussed in a group setting
Requirements
  • 2+ years of bankruptcy or litigation docketing experience using a rules-based docketing software (Compulaw strongly preferred).
  • Experienced docketing and/or supporting bankruptcy or litigation in multiple states, including Federal and State courts.
  • Strong knowledge of court rules, procedures and electronic court filing practices and processes in Local, State and Federal Courts.
  • Working knowledge of bankruptcy and/or litigation phases from the commencement of an case through and including appeal.
  • Strong working knowledge of legal documents and terminology.
  • Computer proficient with preferred skills in Word, Excel, and Outlook.
  • Motivated, highly skilled professional who works efficiently as an independent person and collaborates well within a team.
  • Excellent organizational skills and attention to detail. Ability to prioritize time efficiently while handling multiple tasks under tight time constraints.
  • Excellent verbal and written communication skills; Ability to communicate effectively, verbally and in writing, with case teams and court personnel.
  • Bachelor's Degree preferred
  • Hybrid schedule currently 4 days in office, 1 day remote (subject to change).

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