Administrative Assistant

Salary : $40,682.00 Annually
Location : Savannah, GA
Job Type: Full-Time Interim
Job Number: 2502752
Department: Office of Chief Planning & Economic Development
Division: Worksource Coastal - Employment Services Unit
Opening Date: 11/26/2025
Closing Date: 12/5/2025 11:59 PM Eastern

Purpose
Be the driving force behind workforce development-supporting leaders, connecting people, and helping Savannah's community thrive
This position is responsible for providing administrative and clerical support, as well as office coordination, to the WorkSource Coastal Department, the Coastal Workforce Development Board, and designated staff members.
We offer an excellent benefits package that includes health, dental, and vision coverage, a defined contribution plan (457b), life insurance, wellness programs, vacation and sick leave, 12 paid holidays, an employee assistance program, tuition reimbursement, and more.
Click APPLY now to take the first steps towards your new career
Essential Job Functions

• Responsible for and works as a one-person administrative office/operator, such as
  Opening and closing the office daily, picking up and delivering items, etc.
• Prepares and types correspondence, letters, memorandums, reports, and documents.
• Proofreads correspondence prepared by others for signature, internal and external of the
  organization.
• Handles all correspondence with Board members, including the Board member roster
  updates, meeting notices, and attendance records.
• Works closely with other staff members in processing requests, creating and managing
  documents and assisting in contract management.
• Schedules and coordinates meetings and other special events for the office and Board.
• Prepares agendas for various meetings; organizes all necessary information to be
  distributed as it pertains to the meeting and its purpose or function.
• Records meetings for Board and Committee meetings; maintains official records to
  document the agenda and action(s) taken.
• Assists the Executive Director with special projects and other assignments.
• Performs a variety of public relations duties as assigned.
• Makes and prepares recommendations for departmental policies and procedures; creates
  forms and templates.
• Handles confidential information, including personnel paperwork, correspondence, and
  performance evaluations.
• Assists with annual retreat (s) preparation.
• Establishes, organizes, maintains, and archives the Department's administrative files.
• Maintains personnel files, including attendance and leave records; resolves pay inquiries and
  personnel issues.
• Makes and maintains travel arrangements for Department staff and Board members.
• Performs general office duties, including answering the phone, greeting visitors and sorting
  mail.
• Attends various meetings, training sessions, and forums as assigned.
• Performs other related duties as assigned.

Minimum Qualifications

Requires an Associate or Technical Degree in Business or Public Administration or related field supplemented by one to three years of administrative, clerical, or customer service experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Must possess and maintain a valid state driver's license with an acceptable driving history.
Additional Information

Knowledge of City ordinances, regulations, policies, and procedures.
Knowledge of Department and Board policies and procedures.
Knowledge of modern office principles and practices.
Knowledge of accounting and budgeting principles and practices.
Knowledge of English grammar, spelling, and punctuation.
Skill in oral and written communication.
Skill in utilizing various software programs.
Skill in operating office equipment.

MINIMUM STANDARDS:SUPERVISORY CONTROLS: The Executive Director and/or Designee assigns work and general instructions to include spot-checks of completed work for compliance with instructions, accuracy, and the nature and propriety of the final results.
GUIDELINES: Guidelines include City ordinances, policies, and procedures; Department and Board policies and procedures, the Workforce Act, and other related federal and state regulations. These guidelines are generally clear and specific, but may require some
interpretation in application.
COMPLEXITY: The work consists of daily fast-paced administrative support duties.
SCOPE AND EFFECT: The purpose of this position is to provide administrative support and coordination to the department, the Director, and the Board. Successful performance contributes to successful department and program operation.
PERSONAL CONTACTS: Contacts are typically with co-workers, Board members, and Local Elected Officials, service providers, and representatives from state and federal agencies.
PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table. Must be able to lift up to 50 lbs, work in dust (filing/file room environment), dependable transportation, and able to drive over a 2-hour distance, if needed
WORK ENVIRONMENT: The work is performed in an office or meeting room. Occasional work outside the office: community center, college, park, recreation center, etc.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None
CITY OF SAVANNAH EMPLOYEE BENEFITS

Overview of Benefits

Paid Holiday
Paid Vacation
Paid Sick Leave
Defined Benefit Retirement Pension Plan
Protective Services Retirement Plan (select positions)
Deferred Compensation Retirement Plan
Retirement Seminars
PPO Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Wellness Programs
Health & Wellness Incentives
Long Term Disability
Excellence and Service Recognition
Employee Development and In-Service Training
Educational Assistance Program
Uniform Allowance (select positions)
Employee Assistance Program
Discounts and Memberships
Employee Relations
Direct Deposit
Credit Union
Pretax Parking Deductions
Employer Assisted Home Purchase Program
Domestic Partnership Benefits

Healthcare

PPO Medical Plus Plan
PPO Medical Basic Plan
Dental Plus Plan
Dental Basic Plan
Vision Service Plan

Life Insurance

Basic Life and ADD
Supplemental Life Employee
Supplemental Life Spouse
Supplemental Life Child

Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.
01

Indicate your education level and years of work experience in administrative office management working in an office environment. (This information must be listed in the Education and Work Experience sections of this application.)

• AA/AS in the area of Secretarial Science, Business Administration, Communication or a closely related field + 3 yrs. required work experience
• BA/BS or above in the area of Secretarial Science, Business Administration, Communication or a closely related field + 1 yr. required work experience
• At least a High School diploma or GED + 5 years required work experience.
• None of the above

02

Do you have a valid driver's license?

• Yes
• No

03

With compensation, are you willing to travel the Coastal Region, if needed? (Bryan, Bulloch, Camden, Chatham, Effingham, Glynn, Liberty, Long, McIntosh, and Screven Counties)

• Yes
• No

04

As the Administrative Assistant, what materials would you need to prepare for the meeting?
05

Describe your experience with making travel arrangements for staff and securing meeting space outside the office.
06

Give examples of how you have utilized Outlook, Word, Excel, PowerPoint, and Publisher in your current or previous jobs. (In addition, you are welcome to share any other software you think would be an asset to this position.)
07

The Board meets every other month, on the third Friday of the even-numbered months at 10 o'clock AM, and the meeting location is 30 minutes away from the office. As the Administrative Assistant, list the Pre, During, and After Meeting steps you would take to be "totally" prepared for the meeting upon arrival. (Remember: You are solely responsible for making the meeting happen, and you are the primary point of contact for all Board Members.)
Required Question

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