Administrative Associate 3

Salary: $27.80 - $37.39 Hourly
Location : Bremerton
Job Type: Full-Time
Job Number: 202500040
Department: Vehicle Maintenance
Opening Date: 11/25/2025

Purpose of the Job
Join Our Team as an Administrative Associate 3
Assists the Director, Maintenance Manager, and Vehicle Maintenance Supervisors by coordinating parts of a process, project, program or activity ensuring a smooth flow of services and operations (e.g., injury reports, accident claims etc.), which may include reviewing, processing and maintaining documents/records, tracking (e.g., complaints, injured workers' time loss, closed claims, safety suggestions), scheduling (e.g., training, , preventive maintenance for vehicles and facilities), distribution of documents and/or information; provides appropriate follow-up.
Provides information to others regarding assigned programs and operations requiring application of policies, procedures and regulations; serves as liaison between the department and other employees, departments and/or the public.
Reviews timesheets for represented employees, applying labor agreement rules and employee handbook guidelines.
Collects data and information from a variety of sources; summarizes and/or analyzes information, creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws, rules, policies and regulations; creates, revises, updates and maintains electronic and hard copy filing systems and databases; edit and monitor the Maintenance Manager and the Vehicle Maintenance Supervisors' calendars, tracks data and deadlines for future action (e.g., employee training, license renewal); distributes and tracks fuel cards.
Composes a variety of correspondence, edits training documents, memos, reports, agendas and minutes; reviews and checks documents, records and forms for accuracy, completeness and conformance with applicable laws, rules, policies, applicable contracts and regulations.
Serves on assigned committees; researches and prepares agendas, information materials and correspondence in support of selected committees; takes and transcribes minutes; takes dictation. Serves as an internal ESMS Auditor.
Completes purchase requisitions and orders operator uniforms and supplies; schedules meetings and makes and coordinates travel arrangements; assists with special projects.
Starting Pay: $27.80/hr.
Comprehensive Health Benefits: Choose between a PPO or HMO plan to suit your needs.
Dental and Vision Coverage: Company-paid for you and your dependents for added convenience.
Paid Time Off: Enjoy a general PTO accrual rate of 6.7693 hours per pay period and 11 paid holidays.
Insurance Coverage: Life insurance, disability benefits available.
Characteristic Duties and Responsibilities
Assists an administrator by coordinating parts of a process, project, program or activity ensuring a smooth flow of services and operations (e.g., operator recruitments, injury reports, accident claims, customer service), which may include reviewing, processing and maintaining documents/records, tracking (e.g., complaints, injured workers' time loss, closed claims, safety suggestions, customer comments), scheduling (e.g., training, uniform fittings, preventive maintenance for vehicles and facilities, customer service staff), distribution of documents and/or information; provides appropriate follow-up.
Provides information to others regarding assigned programs and operations requiring application of policies, procedures and regulations; serves as liaison between the department and other employees, departments and/or the public.
Updates processes and internal policies to ensure efficiencies and consistency in application; coordinates outreach events with city, county, schools and extended community.
Takes minutes at various project and vendor meetings; works with various contractors and vendors, state and federal agencies.
Receives, reviews, researches and determines disposition of confidential and/or sensitive materials.
Collects data and information from a variety of sources; summarizes and/or analyzes information, creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws, rules, policies and regulations; creates, revises, updates and maintains electronic and hard copy filing systems and databases; tracks data and deadlines for future action (e.g., employee training, license renewal, reconciling vendor invoices); analyzes data and includes in reports and presentations.
Composes a variety of correspondence, memos, reports, agendas and minutes; reviews and checks documents, records and forms for accuracy, completeness and conformance with applicable laws, rules, policies and regulations.
Serves on assigned committees; researches and prepares agendas, information materials and correspondence in support of selected committees; takes and transcribes minutes; takes dictation.
Completes purchase requisitions and orders operator uniforms and supplies; schedules meetings and makes and coordinates travel arrangements; assists with special projects.

Minimum Qualifications and Knowledge Skills and Other Characteristics
Minimum Qualifications:

High school graduation or GED and three (3) years of increasingly responsible administrative/technical office support experience.
Licenses/Certifications, Benefits, ADA and Other Requirements
Knowledge, Skills and Other Characteristics:

Knowledge of:

• Kitsap Transit operations, programs, policies and practices
• Advanced records maintenance, document processing and financial record keeping
• Advanced office practices and procedures
• Basic statistical and data interpretation methods

Skill in:

• Prioritizing, planning and completing projects requiring independent judgment and decision making within established guidelines and deadlines

• Creating and maintaining records
• Preparing clear and concise correspondence, reports, spreadsheets and documents
• Understanding, explaining and interpreting programs, regulations, procedures and guidelines
• Communicating effectively orally and in writing
• Proficient use of 10 key

• Using personal computers and office software including databases and spreadsheets in a Windows-based operating environment
• Working effectively with minimal supervision
• Using public relations techniques in responding to inquiries and complaints

• Establishing and maintaining effective working relationships with other Kitsap Transit employees and the public

Licenses/Certifications:
Valid Washington driver's license for some positions.

Working Hours: M-F 9:am - 5:30pm
Selection Process: After evaluating the completed application packets, we will invite the most qualified applicants to the next step in the recruitment process. We will not make any hiring decisions until all steps in the selection process are completed, including reference and background checks. Kitsap Transit does not pay any relocation costs.

To Apply: If you decide to apply for this position, please visit our employment link at . Please contact Janel Silver in the Human Resources Department at (360) 473-1138 if you have any questions.

Closing Date: This posting is open until December 8, 2025. You may include a resume; however, it may not be used in lieu of a completed application.

• Kitsap Transit is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the hiring process, contact or 360-479-4348 (TDD).
• If you qualify for the Veterans Scoring Criteria under RCW 41.04.005 and 41.04.010, you must answer all questions regarding Veterans Scoring Criteria Status Declaration in the application and upload a copy of the substantiating document as listed in the application.
• Kitsap Transit is subject to the requirements of the Federal Drug-Free Workplace Act and CFR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Kitsap Transit.

KITSAP TRANSIT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Generous benefits package including: Medical, Dental and Vision for employee and dependents, disability and life insurance. Kitsap Transit also participates in the WA State Public Employees' Retirement Plan (PERS) and a generous general leave accrual and 10 holidays plus 2 floating holidays.

Visit our Benefits page at
01

Do you have the legal right to work in the U.S.?Note: All employment offers are contingent upon proof of eligibility to work in the U.S.

• Yes
• No

02

Are you or will you be at least 18 years of age at the time of hire?

• Yes
• No

03

Do you have a High School diploma or GED?

• Yes
• No

04

Please enter the educational institute where you received your high school diploma or GED.
05

Do you have at least three years of increasingly responsible administrative/technical office support experience?

• Yes
• No

06

Regarding Procurement of Information for Employment PurposesImportant: Please read carefully before signingA consumer report and/or investigator consumer report - which may include information concerning your character, employment history, general reputation, personal characteristics, police record, education, qualifications, motor vehicle record, mode of living and/or credit and indebtedness - may be obtained for employment purposes in connection with your application for and/or continued employment with Kitsap Transit.Under federal Fair Credit Reporting Act, the term "employment purposes" when used in connection with a consumer report means "a report used for the purpose of evaluating a consumer for employment, promotion, reassignment or retention as an employee." 15 U.S.C. §1681a(f).Before any adverse action is taken, based in whole or in part on the information contained in the consumer report and/or investigative consumer report, you will be provided a copy of the report, the name, address and telephone number of the reporting agency, and a summary of your rights under the Fair Credit Reporting Act.I authorize Kitsap Transit to obtain a consumer report and/or investigative consumer report to be used for employment purposes. This authorization shall remain in effect over the course of my employment. I agree that a copy of this authorization has the same effect as the original.

• I agree to authorize Kitsap Transit to obtain a consumer report and/or investigative consumer report to be used for employment purposes.
• I do not agree to authorize Kitsap Transit to obtain a consumer report and/or investigative consumer report to be used for employment purposes.

07

Do you have experience creating and maintaining filing systems, records maintenance and document processing?

• Yes
• No

08

All statements submitted in response to these questions set forth above are subject to investigation and verification prior to appointment. Kitsap Transit may verify any conviction record or offenses against persons, adjudications of child abuse in civil actions, and disciplinary board final decisions.We may verify your record of criminal convictions for offenses against persons, civil adjudications of child abuse, and disciplinary board final decisions.YOUR EMPLOYMENT IS EXPRESSLY CONDITIONED ON OUR RECEIPT OF A SATISFACTORY REPORT.I, the undersigned, have received a copy of this disclosure statement and do hereby certify, under penalty of perjury, that my responses to the questions set forth above are true, correct and complete.I understand and agree that if I am hired, I can be discharged for any misrepresentation or omission to the above questions. Further, I understand and agree that if I am hired, my employment is specifically conditioned on Kitsap Transit's receipt of a satisfactory report.

• Yes, I understand
• No

09

I authorize release to the Kitsap Transit Human Resources Department or its designees of any and all information concerning me, my work record, my professional reputation, criminal records, education, and recommendations. I understand that information of a confidential or privileged nature may be included. The information will be used to assist the Human Resources Department in determining my qualifications and fitness for the position I am seeking with Kitsap Transit.I understand my rights under Title 5, United States Code, Section 552a, the Privacy Act of 1974, and waive those rights with the understanding that information furnished will be used by the Human Resources Department in conjunction with employment procedures.I hereby agree to release you, your organization, and others from any liability or damage, which may result from furnishing the information requested.

• I agree
• I do not agree

10

If you have received any of the following citation(s) and/or incidents in the past three years, total the number of points associated with the citation(s). Date and type of Incident/Citation and/or Conviction.Your personal and employment driving history during the last three years will be verified by contacting the licensing departments of the state(s) where you have had a driver's license.(1 point) Accident (not at fault)(2 points) Accident (at fault)Add a point to any offense listed below if the offense occurred in a company vehicle or on company time(2 points) Operating without lights on(2 points) Carpool lane violation(2 points) Driving on the shoulder(2 points) Driving without insurance(2 points) Failure to appear(2 points) Failure to signal(2 points) Following too close(2 points) Impeding traffic (travelling too slowly)(2 points) Improper lane travel(2 points) Speeding (0-8 mph)(2 points) Suspension of license: within past 5 years(3 points) Failure to yield to emergency vehicle(3 points) Speeding (9-12 mph)(3 points) Deferred prosecution for any offense that is NOT negligent driving, reckless driving, hit and run, leaving an accident scene, driving under the influence of drugs or alcohol(3 points) Driving without a valid license(3 points) Improper child restraint(3 points) Red light camera violation(3 points) Seatbelt use violation(4 points) Cell phone use or texting violation(4 points) Deferred prosecution for negligent driving, reckless driving, hit and run, leaving an accident scene, driving under the influence of drugs or alcohol(4 points) Driving too fast for conditions(4 points) Failure to yield or stop; disobeying a road sign(4 points) Illegal passing, turning or lane change(4 points) Open alcohol container(4 points) Speeding (13 mph+ over the speed limit)(4 points) Speeding in a school zone(4 points) Violation of a bus stop paddle(6 points) Driving with suspended/revoked license(6 points) Reckless or negligent driving(6 points) Vehicular assault/homicide(6 points) DUI (DWI)(6 points) Eluding a Police Vehicle

• Total points equal 3 or less
• Total points equal 4 or more

11

Please specify which incidents/citations you have received in the last 3 years and provide the year.If you do not have any incidents or citations, please enter "n/a"
12

4. Describe your experience handling multiple tasks and prioritizing projects in a fast-paced office environment. Include types of projects and tasks handled, the frequency of projects and tasks, and your methods for ensuring deadlines are met.Please list your dates of employment, employer(s) and job title(s) where you gained this experience.
13

5. Please describe your work that demonstrates your familiarity and depth of experience with the following software:a. MS Wordb. MS Excelc. MS Outlookd. MS Publishere. MS ACCESSBe sure to include the name of the program and type of work performed or documents you created.
14

Kitsap Transit has various non-revenue vehicles that are available to all staff for agency business. In order to limit liability, we are required to utilize a service to monitor employee driving record activity. Do you agree to have your driving records monitored during your employment with Kitsap Transit?

• Yes
• No

Required Question

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