Associate Fiscal Analyst

RESPONSIBILITIES

• Reconcile and record payroll data for assigned courts ensuring data accuracy and consistency for Non-Phoenix system payroll providers (county payroll system, Automated Data Processing, Workday, and Kronos). o Format payroll files and reconcile using the Excel template.

o Validate data is mapped to the appropriate Personnel Services general ledger accounts.

o Record payroll data in the Phoenix system.

o Research discrepancies and coordinate resolution with trial courts and TCAS General Ledger & Reports unit.

o Prepare and record adjusting payroll journal entries.

o Complete fiscal year-end accrual and adjustment entries.
• Perform general ledger account maintenance to monitor, analyze, and reconcile Personnel Services general ledger accounts, related cash accounts, and review trial balances. o Review general ledger liability, cash accounts, and employee accounts receivables for variances between payroll files, vendor payments, employee collections, and banking entries.

o Research discrepancies and coordinate resolution of variances with trial courts and applicable TCAS units, as necessary.

o Process adjusting journal entries when necessary.

o Perform open item management process to clear reconciled entries in the general ledger liability accounts.

• Assist trial courts and Fiscal Analyst with preparing benefit and insurance reconciliations to process vendor payments. o Assist with processing vendor payments to complete the Third-Party Remittances (TPR) activities for courts using the Phoenix HR/Payroll System.

o Assist Fiscal Analyst and trial courts with preparing benefit and insurance reconciliations.

o Monitor the payment of time-sensitive payroll vendors (e.g., taxes, garnishments, retirement, deferred compensation, and union dues).

o Coordinate resolution of discrepancies with trial courts.

• Complete employee payment processing and banking services. o Print and mail employee checks and remuneration statements for courts using the Phoenix HR/Payroll system.

o Prepare payroll for mailing, including using production equipment to fold, stuff, and apply postage.

o Ensure the check room remains stocked with printing and delivery supplies; ensure mail room equipment is working properly.

Working Conditions

The Judicial Council strives for work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 monthly reimbursement towards public transit commuting costs, and retirement savings plans. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's Sacramento office at least two days a week, based on their office leader's direction, and reside in the area surrounding this location. To be eligible for Judicial Council employment and participation in the Judicial Council's Hybrid Work Program, a prospective or current employee's primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• Associate Fiscal Analyst

Additional Documents

• Job Application Package Checklist

Position Details Job Code #:
JC-504387

Position #(s):
156-100-3040-XXX

Working Title:
Associate Fiscal Analyst JO#6580

Classification:
Associate Fiscal Analyst $6,909.00 - $9,673.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
OVERVIEW

The Judicial Council of California is accepting applications for the position of Associate Fiscal Analyst in the Trial Courts Administrative Services' Payroll Financial Services unit of the Branch Accounting and Procurement office.

This position reports directly to the Fiscal Supervisor. Primary responsibilities include direct support to assigned trial courts with completing day-to-day processing of payroll activities, accounting entries, general ledger account analysis/maintenance/reconciliation, and preparation of payroll-related financial reports. This position assists the Fiscal Analysts with completing tax-related services (e.g., deposits, etc.) and new hire reporting for the Phoenix HR/Payroll courts.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

Department Website: http://www.courts.ca.gov/careers

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/23/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Judicial Council of California
Primary Cert Contact
Attn: Please Apply in the Benefits Section below
455 Golden Gate Avenue

San Francisco , CA 94102-3688

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

Bachelor's degree, preferably in business, finance, accounting, or a directly related field that would provide the knowledge and skills necessary for the assigned area. An additional four (4) years of professional experience as noted above may substitute for the bachelor's degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Two (2) years as a Fiscal Services Coordinator working in the procurement or accounting function with the Judicial Council of California or two (2) years of experience performing the duties of a class comparable in the level of responsibility to that of a Fiscal Services Coordinator in a California superior court or California state-level government entity.

OTHER

Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required.

DESIRABLE QUALIFICATIONS

• Working knowledge of payroll accounting and general ledger account analysis.

• Enterprise Resource Planning (ERP) system experience.

• Ability to interpret and properly apply payroll rules.

• Ability to interact professionally at all levels with internal and external stakeholders.

• Exceptional written and verbal communication skills.

• Proficiency in using Microsoft Office Suite, specifically Word, Excel, PowerPoint, Teams, and SharePoint.

Benefits
HOW TO APPLY

This position is Open Until Filled and requires the submission of our official application, a resume and a response to the supplemental questions. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on January 23, 2026 .

To complete an online application, please visit http://www.courts.ca.gov/about/careers and search for Job ID# 6580

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Relay Service (TRS) is available by dialing 711. One connected, provide the relay operator with the number for Human Resources: 415-865-4260.

PAYMENT & BENEFITS

$6,909 - $9,673 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program

• 14 paid holidays per calendar year

• Choice of Annual Leave or Sick/Vacation Leave

• 1 personal holiday per year

• Up to $130 per month reimbursement for qualifying mass transit costs

• CalPERS Retirement Plan

• 401(k) and 457 deferred compensation plans

• Employee Assistance Program

• Basic Life and AD&D Insurance

• Flex Elect Program

• Pretax Parking

• Long Term Disability Program (employee paid/optional)

• Group Legal Plan (employee paid/optional)

The Judicial Council of California Is an Equal Opportunity Employer.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.courts.ca.gov/careers
Human Resources Contact:
Alexis Ortiz
(415) 865-4565
jobs@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
(415) 865-8944
Sandra.Grace@jud.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questionnaire

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1. When reviewing written work, either your own or a peer, what do you focus on to ensure quality and accuracy?

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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