Administrative Assistant

2 weeks ago

East Syracuse, NY, United States CME Associates Full time

Company Overview

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.

Summary

This position provides essential administrative support by assisting with creation of proposals, organizing and maintaining project documentation, and assisting with client communications. This position is in-office, Monday–Friday, 8:30 AM – 5:00 PM. 

Responsibilities

  • Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials.

  • Document Management: Receive, organize, and maintain project-related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards.

  • Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up-to-date records for project milestones, deadlines, and deliverables.

  • Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses.

  • Administrative Support: Coordinate internal communications between marketing and other departments.

Qualifications

  • Must possess a High School Diploma; Associate degree is preferred.  

  • Minimum of 2 years’ experience performing administrative responsibilities.   

  • Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel. 

  • Possess good interpersonal and communication skills. 

  • Attention to detail and problem-solving skills. 

Compensation: $20 - 23 per hour

Benefits

CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees. 

This is an Equal Employment Opportunity.  All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. 

CME Associates, Inc. is an Affirmative Action Employer.

A New York State Certified Woman Owned Business Enterprise (WBE).

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