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Executive Administrative Assistant
2 weeks ago
Candidates Request Form 1 Job Title Executive Administrative Assistant 2 Client Company/Dept. Name Federal Retirement Thrift Investment Board (FRTIB) 3 ddress 77 K St. Washington DC City Name Washington State Name DC-District Of Columbi Zip Code If others (Address) 4 Bill Rate 5 Pay Rate Mark up % (if any) 6 Duration of the project Project Start Date: June 15, 2024 Project End Date June 14, 2025 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description i. Receives and screens incoming telephone calls and visitors, determines the identity of the person and the nature of their contact, and determines which contacts must be referred to the Director of the particular office in need of the services ( "Director"), should referred to other staff or another organization, or can be taken care of personally
ii. Compiles and organizes essential information and materials for the Director in advance of appointments.
iii. Receives and reviews all incoming mail to the office, determining that which can be managed personally, and forwards the remainder with appropriate notations to the Director, or other office staff as appropriate.
iv. Arranges meetings and conferences for the Director with officials and other staff. Notifies participants, arranges meeting space and logistical issues, and gathers information and materials in advance of meetings. May participate in meetings to take notes and minutes. Follows up after meetings to ensure that commitments and actions are met.
v. Coordinates all travel arrangements for the Director, and other office staff as needed.
vi. Establishes and maintains files for the office, including determining the need for and extent of materials maintained in office files;
vii. Applies knowledge of personal computers and various software applications to accomplish work activities, including preparing written materials and presentations, reviewing, and distributing electronic messages, tracking action and suspense items, and maintaining databases and automated records; and
viii. Manages the administrative functions for the office, including process of purchase requests, requisitions, subscription processing, performing timekeeping duties, coordinating, and arranging telephone and equipment installation and repair, overseeing space and furniture issues, and maintaining and ordering office supplies and equipment. 9 Skill set info Proficiency with Microsoft Office computer software applications to include, but not limited to, Microsoft Excel, Word, PowerPoint, and Outlook. 10 Education Minimum: High school diploma or GED
• Bachelor's degree preferred: A bachelor's degree in business administration, communication. 11 Certifications (if required) 12 Documentation Required for submission ll Contractor staff assigned to work under this Contract shall be U.S. citizens or resident aliens with current valid green cards. 13 Work Hours Monday thru Friday, 8:00 AM to 5:00 PM PST except Federal
holidays 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any Should have good federal experience and technical skill sets mentioned.
