Current jobs related to Office Services Clerk - Portland, ME - Preti Flaherty Beliveau and Pachios Chartered LLP

  • CITY CLERK

    7 days ago

    Portland, ME, United States City of Portland, ME Full time

    CITY CLERK The City of Portland is seeking its next City Clerk to help serve its diverse community. As a key member of the City's leadership team, the Clerk reports directly to the nine-member City Council, including the Mayor. The City Clerk is responsible for managing the operations of the City Clerk's Office. This includes attending and facilitating all...

  • CITY CLERK

    1 week ago

    Portland, ME, United States City of Portland, ME Full time

    CITY CLERK The City of Portland is seeking its next City Clerk to help serve its diverse community. As a key member of the City's leadership team, the Clerk reports directly to the nine-member City Council, including the Mayor. The City Clerk is responsible for managing the operations of the City Clerk's Office. This includes attending and facilitating all...

  • City of Portland

    6 days ago

    Portland, ME, United States Portland Staffing Full time

    City Clerk Position The City of Portland is seeking its next City Clerk to help serve its diverse community. As a key member of the City's leadership team, the Clerk reports directly to the nine-member City Council, including the Mayor. The City Clerk is responsible for managing the operations of the City Clerk's Office. This includes attending and...

  • City of Portland

    24 hours ago

    Portland, ME, United States Portland Staffing Full time

    City Clerk Position The City of Portland is seeking its next City Clerk to help serve its diverse community. As a key member of the City's leadership team, the Clerk reports directly to the nine-member City Council, including the Mayor. The City Clerk is responsible for managing the operations of the City Clerk's Office. This includes attending and...

  • Child Protective

    2 weeks ago

    Portland, ME, United States State of Maine Judicial Branch Full time

    If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account THIS POSITION IS DEPENDENT ON GRANT FUNDING CHILD PROTECTION & JUVENILE PROCESS SPECIALSIT STATE OF MAINE JUDICIAL BRANCH LOCATION: Administrative Office of the Courts, Portland This position is...

  • Project Manager

    22 hours ago

    Portland, ME, United States Creative Office Pavilion Full time

    Job Title: Project Manager Department: Project Management FLSA Status: Exempt Supervisory Responsibilities: No Summary: This Project Manager is responsible for ensuring that all projects meet client expectations. They provide support to sales and design, and coordinate all activity involving pre-order prep, labor quoting, and scheduling. They oversee...

  • Office Assistant

    2 weeks ago

    Portland, ME, United States Ocean Havens Full time

    Fore Points Marina, an Ocean Havens Property, is looking to fill the position of Office Assistant. The Office Assistant is responsible for helping create a welcoming, positive, upbeat environment while providing excellent service to customers. Assists customers in booking and adjusting reservations over the phone, through email, and/or third parties. In...

  • Front Office Associate

    2 weeks ago

    Portland, ME, United States Insight Imaging (NC) Full time

    RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible...

  • Front Office Associate

    2 weeks ago

    Portland, ME, United States RAYUS Radiology Full time

    RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible...

  • Front Office Associate

    2 weeks ago

    Portland, ME, United States Insight Imaging (NC) Full time

    RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible...

Office Services Clerk

2 weeks ago

Portland, ME, United States Preti Flaherty Beliveau and Pachios Chartered LLP Full time

Office Services Clerk

At Preti Flaherty, one of New England's largest law firms with offices in ME, NH, MA and Washington D.C., we know that exceptional people and efficient processes drive our continued success. We are currently seeking to hire an Office Services Clerk to join our Portland, Maine office location. This is a full-time, benefits eligible position, responsible for providing vital support to both the Office Services and Facilities team.

The ideal candidate will be a strong self-starter and problem solver with excellent communication skills and impeccable attention to detail. This person will have experience working in an office environment and a strong track record of performing various administrative tasks, all while providing the highest level of support to their coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for this position.

Essential Duties and Responsibilities:

  • Perform general administrative tasks such as answering and directing phone calls, handling email, faxes, files, mailings and deliveries; and coordinating meeting-room calendars.
  • Ensure the office is clean, fully stocked and organized, paying special attention to kitchen areas, conference rooms, stockrooms, storage closets, and communal areas.
  • Order office supplies, stock supply stations and break areas, and ensure equipment is operable.
  • Maintain filing system, contact database, employee lists and inventories.
  • Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events.
  • Assist with office moves.
  • Travel to other offices as needed.
Required Qualifications:
  • A High school diploma or equivalent (GED) is required.
  • Proficiency in operating Microsoft Office products and a high aptitude for learning new software and systems.
  • Strong time management, organizational, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to move/lift to 50 pounds, bend, stretch, and stand for extended periods.
Preferred Qualifications:
  • Experience in helping to develop internal processes and filing systems.
  • Previous office services experience preferred.
  • A valid driver's license and reliable transportation.
Why Join Preti Flaherty?

We offer our employees:
  • A collegial work environment where talent is nurtured, and professional growth is supported.
  • Competitive compensation and benefit offerings include health, vision, dental and paid time off.

If you are passionate about working in a dynamic, fast-paced corporate office setting, we invite you to apply and become part of our team