TES Administrative Assistant

The Department of Geosciences at Auburn University is seeking a highly motivated and detail-oriented Administrative Assistant to join our team. This position provides essential administrative, financial, and clerical support to the Office Supervisor and contributes to the efficient day-to-day operations of the department. The Administrative Assistant plays a key role in supporting departmental faculty, staff, and students through a wide range of administrative tasks. The Administrative Assistant will work closely with the Office Supervisor and department leadership to ensure efficient and effective departmental operations. The successful candidate will assist with financial processing, records management, communications, and general office coordination to ensure smooth workflow and a welcoming environment for all.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

+ Assistance in the place of a regular employee who is absent for a specified period of time

+ Additional assistance during periods of abnormal or peak workloads

+ Assistance with special projects

+ Seasonal work

+ Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. AU student employees are not eligible for TES.

Essential Functions

• Provide administrative and clerical support to the Office Supervisor and department leadership.
• Assist with purchasing transactions, including P-card reconciliation, travel arrangements, and reimbursements.
• Assist in monitoring office supplies and inventory, initiating orders as needed.
• Maintain records, databases, and filing systems, ensuring accuracy and confidentiality.
• Serve as an additional point of contact for visitors, students, and faculty, providing professional and courteous customer service when the supervisor is away.
• Perform other duties as assigned to support departmental goals and operations.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today War Eagle

Minimum Qualifications

• High school diploma or equivalent.
• Two (2) years of experience providing administrative or office support services.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong organizational and communication skills.

Desired Qualifications

• Experience in a university or higher education setting.
• Knowledge of Auburn University's administrative systems, Banner, and Jaggaer.
• Ability to manage multiple tasks, meet deadlines, and maintain a high level of accuracy and professionalism.
• Experience with financial processing such as Purchasing Card Posting Detail Information.

Salary Range $15.00-$18.00 per hour

Work Hours 7:45a.m.-4:45p.m. (hours may vary)

City position is located in: Auburn

State position is located: Alabama

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

Optional Documents

1. Other