Accounting Administrator

Job Title: Accounting Administrator

Job Description

We are seeking a highly organized and proactive Accounts Payable / Administrative Support professional to join our accounting team. This newly created role is designed to support the finance department following recent restructuring. The ideal candidate will assist with administrative and operational tasks, provide backup support to the AP function, and contribute to process improvement initiatives across departments including Accounting, AP, HR, and Executive Finance.

Responsibilities

• Provide administrative support to the accounting team, Controller, CFO, and HR.

• Maintain and update checklists, filing systems, and internal documentation.

• Assist with accounts payable tasks including invoice processing and vendor coordination.

• Step in to support AP functions during staff absences or peak periods.

• Create and implement organizational systems and processes to improve workflow.

• Perform ad hoc administrative and operational tasks as needed.

• Ensure timely and accurate tracking of tasks and deliverables.

• Collaborate with internal stakeholders to support cross-functional needs.

Essential Skills

• 3-4 years experience in administrative support and accounts payable functions.

• Proficiency in Yardi accounting software and Microsoft Office Suite (Excel, Outlook, Word).

• Strong organizational skills with the ability to manage multiple tasks and priorities.

• Excellent attention to detail and follow-through.

• Strong communication and interpersonal skills.

Additional Skills & Qualifications

• Experience in property management or real estate industry preferred.

• Ability to build and maintain systems and processes for tracking and documentation.

Work Environment

Fast-paced, collaborative office setting within a leading real estate development firm. This is an on-site role at the headquarters in Bethesda, MD. You will be part of a small, close-knit accounting and finance team with cross-functional collaboration. The position involves direct interaction with the Controller, CFO, AP Specialist, HR, and other internal stakeholders. The culture is professional yet flexible, with a focus on high-quality work and team support. Standard business hours with a flexible start time (between 7:30 AM - 9:30 AM).

Job Type & Location

This is a Contract to Hire position based out of Bethesda, MD.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bethesda,MD.

Application Deadline

This position is anticipated to close on Dec 29, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.