Office Administrator
1 week ago
Rock West Composites, Inc. has an exciting opportunity for a Office Administrator.
Rock West Composites, Inc. is an engineering and manufacturing company dedicated to providing innovative solutions for commercial and government customers. This position is located in our San Diego, CA location and reports to the Director of Human Resources.
Position Summary:
The Office Administrator handles organizational and clerical support tasks providing support across the organization. This may include organizing files, data entry, sorting mail, and ordering supplies. The Office Administrator will be the first point of contact for our company, they will welcome guests and greet people who visit the business as well as answer and screen incoming phone calls.
Essential Functions:
- Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
- Answering, screening and forwarding incoming phone calls as well as managing the phone system.
- Receiving, sorting, distribute daily mail.
- Managing filing systems as needed.
- Recording information as needed.
- Updating paperwork and maintaining documents.
- Helping organize and maintain office common areas.
- Performing general office clerk duties and errands.
- Coordinating events as necessary.
- Maintaining supply inventory. Order front office supplies and keep inventory of stock.
- Maintaining office equipment as needed.
- Entering information into databases.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
- Provide basic and accurate information in-person and via phone/email.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Update calendars and schedule meetings.
- Update and maintain company phone list and directory.
- Assist office personnel with various clerical tasks.
- Other duties as assigned.
- High school diploma or associate's degree.
- Experience as an office assistant, receptionist or in related field.
- Ability to write clearly and help with word processing when necessary.
- Warm personality with strong communication skills.
- Ability to work well under limited supervision.
- Great communication skills.
- Have a valid driver license.
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- Bilingual (English/Spanish) highly preferred
- 100% Employer Paid Medical and Dental
- Annual Bonus
- 401K - 5% match
- Employee Stocks Option Program
- 9/80 work schedule
- 8- paid Holidays
- PTO: Max. 4-weeks after 5 years of employment
- $2,500 tuition reimbursement
Compensation:
The hourly range for this position falls within $21-$24. The final compensation will be determined based on experience, skillset, and other factors permitted by law.
Why should you want to work with us? Rock West Composites cares about our employees Not only do we offer great benefits to our full-time employees (Medical & Dental 100% employer paid, Vision, Paid Time Off and 401K match), we offer a fun and friendly working environment
Rock West Composites is an Equal Opportunity Employer. It is the policy of the company to provide equal opportunity for all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status or any other basis prohibited by state or federal law. Due to nature of defense contracts, US Citizenship is a requirement. As part of our Drug and Alcohol Policy, upon acceptance of any offer of employment, employment will be conditional of passing a required drug test.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact 858-537-6260.
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