Executive Assistant

3 hours ago

Farmington Hills, MI, United States ATC Drivetrain Full time
Position Overview

The Executive Assistant (EA) provides high-level executive support, drives alignment across the organization, and ensures flawless coordination of priorities. The EA also supports the executive leadership team and plays a critical role in improving organizational communication and cadence.

This position is ideal for someone who anticipates needs, sets structure, and thrives in a fast-paced, global environment.

Key Responsibilities

Executive Support to the CEO
• Provides proactive calendar and time management for the CEO, including:
  • Daily scheduling
  • Forward-looking calendar planning
  • Sequencing priorities based on strategic objectives
  • Ensuring the CEO is always prepared for upcoming commitments
• Establish and maintain operating cadences for the CEO and executive team, such as:
  • Regular briefings
  • Monthly and quarterly reviews
  • Board-preparation milestones (e.g., CEO pre-review 4 days prior, final deck 2 days prior)
  • Annual planning cycles
  • Coordinate all domestic and international travel, ensuring itineraries are seamless and documentation (passports, visas, renewals) is current and accurate.
  • Prepare agendas, background materials, executive summaries, talking points, and follow-up trackers.
  • Screen, prioritize, and draft responses to communications on behalf of the CEO.
  • Manage highly confidential information with discretion and professionalism.
  • Support board-related preparation, including assembling materials, managing deadlines, and coordinating logistics.
Customer & External Engagement
  • Plan, coordinate, and execute high-profile customer meetings, onsite visits, facility tours, and senior-level engagements.
  • Act as a professional point of contact for customers, partners, and external stakeholders.
  • Ensure follow-ups are captured, communicated, and completed.
Executive Team & Organizational Coordination
  • Provide administrative support to the executive leadership team as needed.
  • Prepare organizational communications and facilitate timely delivery (CEO messages, all-employee meetings, leadership updates).
  • Coordinate and support internal events, town halls, and enterprise-wide meetings.
Operational Support & Analysis
  • Support strategic projects and cross-functional initiatives at the CEO's direction.
  • Conduct analysis, synthesize findings, and prepare recommendations or insights on select topics.
  • Maintain systems for tracking priorities, commitments, action items, and organizational initiatives.
  • Identify opportunities to improve processes and enhance executive efficiency.
Qualifications
  • 5+ years supporting a C-suite executive, preferably a CEO.
  • Experience with complex, international calendar, and travel coordination.
  • Strong analytical and problem-solving abilities.
  • Exceptional communication skills and executive presence.
  • Highly organized, proactive, and adept at managing competing priorities.
  • Advanced skills in Microsoft Office Suite and collaboration tools.
  • Ability to manage sensitive information with absolute discretion.
  • Strong relationship-building skills at all levels of the organization.
Work Environment
  • Role is based on-site in Farmington Hills, with occasional travel as needed.
  • Fast-paced environment that demands agility, discretion, and proactive thinking.


ATC Drivetrain provides equal employment opportunities (EEO)

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