Business Office Administrative Assistant
2 days ago
"You have to understand my heart in order to understand why we've been successful" - Jeff VanderWal | Founder and President of ClearShift
Founded in 2017, ClearShift set out to change the car buying experience and chart a new path in the automotive industry. And it's working. The only way we are a part of the automotive industry is that our business deals in cars. We are in the people business.
We're experiencing tremendous growth; and looking to expand the best team we've ever been a part of, in an effort to better serve the people that we get to connect with on a daily basis.
About the Role
The Administrative Assistant will support our administrative, accounting, and title operations. The ideal candidate has light familiarity with the automotive titling process, basic accounts payable knowledge, and a strong sense of organization. This is an hourly role that includes both in-office administrative work and occasional courier responsibilities.
Key Responsibilities
*Assist with automotive title paperwork, preparation, and processing
*Support accounts payable with basic invoice handling and data entry
*Complete daily administrative tasks: filing, document organization, scanning, and record updates
*Perform courier duties as assigned (delivering documents, vehicle transfers, picking up materials, etc.)
*Maintain accurate logs, spreadsheets, and internal records
*Provide general office support and assist team members with miscellaneous tasks as directed
*Communicate professionally with internal departments, vendors, and partners
What We're Looking For
*Light working knowledge of automotive titling processes (previous dealership or DMV experience a plus)
*Basic understanding of AP workflows (invoice coding, payment tracking, or similar experience)
*Strong attention to detail with excellent organizational skills
*Comfortable with data entry, spreadsheets, and digital document systems
*Valid driver's license and clean driving record (for courier tasks)
*Ability to work independently, multitask, and manage shifting priorities
*Professional communication and customer-service mindset
Work Schedule & Compensation
• Full-Time, Open Saturday closed Sunday.
• Hourly Pay: Competitive entry-level rate (based on experience)
• No flat-rate or commission - consistent pay with opportunity to grow
• Clear pathway for advancement into Service Advisor or Inventory Management roles
Job Type:
- Full-time
Salary:
- $22.00-28.00 per hour depending on experience
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
- Life insurance
- Accident insurance
- 401K
Schedule:
- 8-10 hour shift
- Holidays
- Weekend availability
Ability to commute/relocate:
- Littleton, CO, 80126: Reliably commute or planning to relocate before starting work (Preferred)
Work Location:
- 100% In Person
Upon acceptance of an offer, ClearShift does complete background and motor vehicle record checks on all new hires. All accepted offers are contingent on successful completion of the checks and prior offenses can impact employment based on the severity and/or nature of the offense. If an offense found on the reports is in violation of the ClearShift policies, the new hire will receive an adverse action letter with options for next steps.
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