OFFICE ASSISTANT II

2 weeks ago

Guilderland Center, NY, United States Kenmore-Town of Tonawanda UFSD Full time
OFFICE ASSISTANT II - NY HELPS ELIGIBLE, 12 months provisional position

Minimum Job Requirements:

Previous clerical experience in a fast paced environment

Job Description:
  • Are you looking to make a difference in the lives of students' with disabilities? Come join our service-oriented team
  • Family-friendly hours (M-F, 7.5 hours per day)
  • Earn vacation accruals throughout the year.
  • Excellent health/dental/vision benefits are available, Member of the NYS retirement system.
  • Works directly for the Instructional Administrator for Elementary Special Education
Duties include:
  • Provides administrative and clerical support to the Elementary Special Education Department including preparation and distribution of meeting notices, consent forms, and related documents.
  • Coordinates and schedules CPSE/CSE meetings
  • Prepares and maintains accurate records and files in compliance with state and federal regulations
  • Monitors timelines to ensure compliance with special education requirements and district deadlines.
  • Maintains data in student information and IEP management systems (e.g., IEP Direct, Frontline, or similar).
  • Communicates effectively with parents, staff, and outside agencies while maintaining confidentiality and professionalism.
The Ideal Candidate:
  • Calm Communicator: Listens attentively, responds thoughtfully, and helps de-escalate tension by maintaining a steady, respectful, and solutions-oriented tone.
  • Independent Worker: Thrives in a role that requires resourcefulness and self-motivation.
  • Quick Learner: Adapts quickly to routines and works hard to understand special education issues and legal timelines.
  • Efficient Organizer: Strong problem-solving abilities and the ability to stay on top of multiple tasks.
Join our dynamic and engaging office where every day brings new challenges and the opportunity to make a difference in the lives of our students. If you're ready to be part of a supportive and energetic team, we want to hear from you

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