Front Office Assistant
7 days ago
Swift7 Consultants is a dynamic solutions firm dedicated to elevating operational excellence across industries. Our team is committed to delivering high-quality support, efficient workflows, and innovative strategies that help our partners achieve exceptional results. We value professionalism, precision, and a forward-thinking mindset, creating an environment where talent can grow and thrive.
Job Description
We are looking for a polished and organized Front Office Assistant to serve as the first point of contact for clients, partners, and visitors. This role requires a high level of professionalism, strong communication skills, and the ability to manage various administrative tasks efficiently. The ideal candidate will create a welcoming environment while supporting the daily operations of the office.
Responsibilities
- Welcome visitors and ensure a smooth, professional front-office experience.
- Manage incoming calls, emails, and inquiries with clarity and courtesy.
- Maintain appointment schedules, meeting coordination, and daily office flow.
- Organize and update internal documents, records, and office materials.
- Support executive and administrative teams with tasks as needed.
- Ensure the reception area and meeting spaces are well-maintained and presentable.
- Assist with basic reporting, documentation, and follow-up tasks.
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Professional demeanor and client-focused attitude.
- Proficiency with office software, scheduling tools, and basic administrative systems.
- Ability to work independently, prioritize tasks, and maintain confidentiality.
- Competitive salary: $47,000 - $50,000 per year.
- Professional growth opportunities within a rapidly expanding firm.
- Skill development through ongoing training and exposure to various business operations.
- Supportive, structured, and collaborative work environment.
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