Communications and Development Specialist

COMPANY OVERVIEW:

Health disparities among New Yorkers are large, persistent, and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.

As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. To learn more about our work, please visit healthsolutions.org.

POSITION SUMMARY

The Communications and Development Specialist works within the Communications and Development (C&D) team at Public Health Solutions (PHS) and will be responsible for advancing PHS' internal and external communications efforts through strong administrative, writing, and organizational skills.

Reporting to the Communications Manager, this role is responsible for managing day-to-day communications operations-including email and website management, content development, event logistics, and project coordination. The ideal candidate is a strong writer and communicator who is detail-oriented, tech-savvy, and comfortable managing multiple projects and timelines in a fast-paced nonprofit environment.

JOB RESPONSIBILITIES

Administrative Support

• Provide day-to-day administrative support to the Development and Marketing team as needed.
• Schedule and coordinate team meetings, including agenda distribution and note-taking.
• Manage project timelines, track deliverables, and ensure deadlines are met.
• Handle vendor coordination, invoicing, and contract processing.
• Maintain and organize marketing materials, office supplies, and shared team resources.

Communications Support (70%)

• Fulfill communications requests from internal program teams, ensuring accuracy, brand consistency, and timely delivery.
• Draft, edit, and proofread content for internal and external audiences, including newsletters, blog posts, website copy, marketing collateral, and social media captions. Support the Communications team in preparing talking points, announcements, and other written materials for leadership.
• Serve as a content producer for the PHS website, update and maintain content in collaboration with internal teams.
• Support C&D team in the creation, editing, proofing of reports and presentations, including Board and Committee slides and foundation/donor needs.
• Create or edit simple visuals for emails, presentations, and web pages using Canva or Adobe Creative Suite, and coordinate with external designers for larger creative projects.
• Assist in developing and maintaining templates and systems to streamline communications workflows.
• Ensure all content aligns with brand standards and organizational messaging.
• Perform other duties as assigned.

Events Support

• Provide support for external and internal communications and fundraising events, including copywriting, invitations, website content, outreach, and logistics, in collaboration with other PHS teams and consultants.

Development Support (30%)

• Support the Development team in maintaining donor data on Raiser's Edge, proofing of materials, and distribution of appeal letters, event invites and other materials to PHS' donors

QUALIFICATIONS

• Bachelor's degree in communications, marketing, or journalism preferred but not required.
• Minimum 2 years' experience in marketing, communications, or related field.
• Understanding of CRMs, and basic design tools e.g. Canva, Adobe Creative Suite.
• Excellent writing, editing, and proofreading skills with strong attention to detail.
• Proficiency with email marketing platforms such as Constant Contact or Mailchimp.
• Good grasp on various marketing platforms, channels, and best practices, including social, digital, and email marketing.
• Strong organizational and project management skills with the ability to manage multiple priorities.
• Experience in event planning and logistics preferred.
• Collaborative, proactive, and resourceful with a willingness to learn and problem-solve
• Graphic design skills and experience with Adobe Creative Suite and/or Canva are a plus.

Reports To:

Communications Manager

Direct Reports:

The position has no direct reports.

Benefits:
• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403(b) + employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing trainings and continuous opportunities for professional growth and development.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don't have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.

9am- 5pm
35 hours

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