ADMINISTRATIVE ASSISTANT 1/2/3/4

ADMINISTRATIVE ASSISTANT 1/2/3/4

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ADMINISTRATIVE ASSISTANT 1/2/3/4

Salary

$1,820.00 - $3,120.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

AA1234-215950-122225-HC

Department

Louisiana Works

Opening Date

12/23/2025

Closing Date

1/2/2026 11:59 PM Central

• Description

• Benefits

• Questions

About this Job

Office of Workforce Development

Division: Louisiana Rehabilitation Services

Location: Baton Rouge, LA

Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.

Who are we?

Louisiana Works is the state’s comprehensive workforce solution that transforms lives by connecting people to meaningful employment opportunities and empowering businesses with skilled talent.

Who do we serve?

We serve people. From customers to employers, we bring together solutions for our communities in Louisiana by eliminating barriers and streamlining access to essential workforce services.

What makes us different?

Our one door approach consolidates multiple services into a seamless, customer-focused experience that helps people gain lasting financial independence.

ThisAdministrative Assistant is responsible for providing administrative support services related to highly technical and confidential matters within the administrative process to the Regional Manager of Louisiana Rehabilitation Services. This person serves as a confidential and personal assistant, performing duties independently and exercising a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. In addition, this person provides managerial and personnel support to the staff in the region.

TheOffice of Workforce Development (OWD) is a key division of the Louisiana Works; managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state’s economic growth.

Louisiana Rehabilitation Services (LRS)assists persons with disabilities in their desire to obtain, maintain, or advance in competitive integrated employment and achieve independence in their communities by providing rehabilitation services and working cooperatively with businesses and other community resources.

Mission

We are dedicated to empowering Louisianans to achieve self-sufficiency, supporting businesses with skilled talent, fostering a thriving workforce, and strengthening our communities across the state.

Vision

Every individual is provided with the skills and opportunities needed to pursue meaningful and fulfilling careers, and every employer thrives with access to a highly skilled workforce.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

For more information, please visit this website link: Louisiana Rehabilitation Services - Louisiana Works (https://www.laworks.net/WorkforceDev/LRS/LRS_Main.asp)

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168000) .

Job Duties and Other Information

Job Duties:

• Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, as a personal/confidential assistant, bringing regional matters to the Regional Manager's attention and making recommendations.

• Researches, analyzes and compiles statistical reports for production, budgetary and federal indicator matters. Independently provides information on routine administrative inquiries from State Office, office staff, vendors, consumers and the general public.

• Responds to requests for information; may require interpretation of department rules and regulations.

• Organizes and maintains files of correspondence and information.

• Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. Independently composes and types correspondence involving complex, sensitive and non-routing matters.

• Responsibility for all personnel matters for all employees in the Region: being knowledgeable of all LRS and State Civil Service policies and procedures.

• Organizes and maintains all confidential/personnel files for employees.

• Provides technical and administrative assistance to the regional office including: Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes.

• May type contracts, secure appropriate signatures, and track contracts through the approval process.

• Reviews and audits payroll documents for accuracy.

• Assists the Regional safety coordinator in maintaining records and insuring that safety program is up to date and accurate in documentation.

• Maintains regional telephone reports, payments in AWARE system.

• Additional duties as assigned and travel must be performed as needed.

Position Specific Details:

Location: Baton Rouge, LA

Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty

Career Progression Group: ADMINISTRATIVE ASSISTANT 1 / ADMINISTRATIVE ASSISTANT 2 / ADMINISTRATIVE ASSISTANT 3 / ADMINISTRATIVE ASSISTANT 4

Please click on the links below to learn more about each job level:

ADMINISTRATIVE ASSISTANT 1 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168000)

ADMINISTRATIVE ASSISTANT 2

ADMINISTRATIVE ASSISTANT 3 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020)

ADMINISTRATIVE ASSISTANT 4

How to Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the“Apply”link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

All applicants selected for employment must submit to drug screening and a background check.

Contact Information:

For further information about this vacancy, contact:

Heather Courville

hcourville@la.gov

Louisiana Works is an equal employment opportunity employer andSAMEagency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# 800-259-5154

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

01

Do you have experience with timekeeping and /or payroll systems?

• Yes

• No

02

Do you have any work experience with purchasing?

• Yes

• No

03

If you answered Yes to the previous question, please explain your work experience with purchasing.

04

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

• 1= I have no experience and/or am uncomfortable accepting direction

• 2= I have limited experience or require assistance to accept direction

• 3= I can accept direction

• 4= I can accept directions and help others improve their ability to accept direction

05

ADi: Explain your rating by providing specific and relevant examples in the box below.

06

Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

• 1= I have no experience and/or am uncomfortable displaying expertise

• 2= I have limited experience or require assistance to display expertise

• 3= I can display expertise

• 4= I can display expertise and help others improve their ability to display expertise

07

Explain your rating by providing specific and relevant examples in the box below.

08

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

09

Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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