Administrative Assistant for the Office of Student Affairs

Administrative Assistant for the Office of Student Affairs

Archbishop Wood High School

655 York Road

Warminster, PA 18974

Duties and Responsibilities: (Essential Duties)

• Carries out all work details for the Assistant Principal for Student Affairs as requested
• Handles phone calls, mail, and correspondence associated with the office of student affairs
• Completes forms and correspondence in accordance with proper procedures
• Greet visitors and callers and handles their inquiries or directs them to the appropriate persons
• Updates an in-office bulletin board calendar with all activities for the month
• Assists the activities fair set up, prom planning/decorating, bulletin board updating, open houses, freshmen and senior picnic etc. (movement of materials/items weighing 20-30 pounds is sometimes necessary)
• Coordinates ticket sales for all student events, including, but not limited to: proms, special events, dances, plays, Baccalaureate/Graduation
• Assists with the labeling and distribution of rings at the Junior Ring Mass
• Orders faculty and student regalia for graduation
• Coordinates Junior Class Rings including scheduling Ring Assembly date, Zoom date for parents, and ring order due date from supplier
• Labels and packs graduation bags for all seniors prior to graduation practice
• Handles the ordering of replacement diplomas for alumni from Cardinal Dougherty, McDevitt, and Archbishop Wood
• Coordinates portrait picture taking including the day of the pictures. Uploads all student photos from Lifetouch to Powerschool for underclassmen
• Creates student schedules for yearbook portraits
• Arranges transportation for field trips and special events related to the school
• Issues trans passes for Septa riders including Trans passes for all students residing in Philadelphia. Coordination includes requesting confirming eligibility, ordering the Trans passes, deactivating cards as needed and creating a spreadsheet to track all active passes.
• Coordinates all transportation needs for clubs and activities
• Operates office equipment such as fax machines, scanners, copiers, phone systems and uses computers to create spreadsheets, word processing, database management and other applications
• Utilizes the Turbine electronic system to process purchase orders, expenses, and moderator stipends related to the office
• Sets up and maintains paper and electronic filing systems for records, correspondence, and other material.

Qualifications:

• High School Diploma
• At least (6) months of clerical or general office support experience or an equivalent combination of relevant education and/or experience.

Administrative Assistant to Assistant Principal Student Affairs is a 10-month position.

Candidates interested in the Administrative Assistant position at Archbishop Wood High School should send their resume and salary requirements to Donna Ellis, Assistant Principal of Student Affairs at dellis@archwood.org

The deadline for application is December 1, 2025

Interviews will be granted to the most qualified applicants.

PA required clearances, Safe Environment clearances and official transcripts will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.