ADMINISTRATIVE ASSISTANT 2

Description

State of Idaho

Excelling in Supervision ◊ Fostering Innovation ◊ Protecting Idaho's Financial Health

Administrative Assistant 2

Applications will be accepted through 4:59 PM MST on the posting end date.

Important:  Applicant resumes must demonstrate how they meet the Minimum Qualifications listed on this job announcement.

Summary

Join a team dedicated to safeguarding the financial health of Idahoans through the appropriate oversight of diverse financial institutions and the education and protection of consumers. 

The Department of Finance has an amazing opportunity for a qualified individual to join our team as an Administrative Assistant II in the Financial Institutions Bureau.  The successful candidate will enjoy learning and growing in skills and responsibilities, working as a part of a team to provide guidance and education to consumers and support for management and examiners, working independently, and being committed to safeguarding and protecting confidential information.

This position is located at the State of Idaho's Chinden Campus.  The selected candidate must report to this location; however, the Department of Finance offers flexible scheduling as part of our commitment to promoting work-life balance.  PERSI retirement, medical/dental insurance, a wellness program, and state-facilitated training is also available.  If you are looking for a career position you will enjoy coming to every day, apply online now

Job Responsibilities

• Perform complex secretarial and office administration assignments
• Coordinate administrative activities requiring frequent contact with executives, the public, other agencies, and government officials
• Function independently, exercising discretion in applying policies and procedures
• Possess extensive knowledge of department programs
• Serve as the program expert and provide guidance and assistance regarding applicable regulations and statutes to consumers and industry
• Independently research, analyze, and compile information to prepare reports, handle complaints, and resolve problems (knowledge of Excel's Pivot Tables and Charts useful for this)
• Compose correspondence for supervisor on own initiative or from general instructions and format
• Manage the tracking of projects assigned to various staff to ensure timely completion
• Arrange meetings with staff and prepare and distribute minutes
• Manage workload to meet tight deadlines
  

Minimum Qualifications (MQ’s) - Knowledge and Experience required to qualify for this position

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception (typically gained by working in an office support position for at least 1 year)
• Good knowledge of researching, compiling, and summarizing data for reports (typically gained by 3-5 years of related experience)
• Experience interpreting, applying and explaining complex information such as regulations, policies or services (typically gained by 3-5 years of related experience)
• Experience independently solving problems/performing liaison activities in a work setting (typically gained by 3-5 years of related experience)
• Experience coordinating activities requiring complex arrangements (typically gained by at least 1 year of related experience)

What's in it for you? 

• Affordable medical, dental, and vision plans 
• 11 paid holidays per year 
• Paid vacation and sick leave start accruing your first day 
• Paid parental leave covering the birth or adoption of a child (up to 8 weeks) 
• PERSI retirement plan – one of the nation’s best 
• Beautiful state campus with free parking and walking paths; centrally located in the valley on Chinden Blvd. in Boise 
• Collaborative, motivated office culture 
• Permanent, full-time classified employment after successful completion of an entrance probation 
• Optional 401(k) and 457 plans 
• Basic life insurance for employee and family 
• Wellness programs 
• Training and tuition reimbursement opportunities 
• Qualifying employer for Public Service Loan Forgiveness (PSLF)

Working for the Department of Finance offers work-life balance and flexible scheduling.

Supplemental Information 

• Depending on the position, final candidates may undergo a background check including criminal, driving, employment and education history. A criminal record does not automatically disqualify candidates. The purpose of the employment and education background checks are to verify accuracy of information on the application materials; there is not an educational requirement for this position.
• When completing the online application, be sure to be thorough and complete all of it. For example, be sure to complete the Reference Section (professional references preferred).
• Current State of Idaho Employees: Please apply through Luma Opportunities to avoid duplicate profiles and delays in processing.

EEO/ADA/Veteran

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. 

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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