Payroll Administrator

The Payroll Administrator is responsible for managing all aspects of payroll processing for salaried, hourly, and union employees across multiple locations. This role ensures accurate, timely, and compliant payroll execution while supporting internal controls, audits, and reporting requirements common in a private equity environment. The position collaborates closely with HR, Accounting, and Operations teams to maintain data integrity and streamline payroll processes.

Required Skills

• Administer full-cycle payroll for multiple entities and pay groups (bi-weekly and/or semi-monthly), ensuring compliance with federal, state, and local wage and hour regulations.

• Process new hires, terminations, salary adjustments, bonuses, overtime, and other payroll changes.

• Validate timekeeping data and coordinate with plant HR and operations to resolve discrepancies.

• Ensure accurate recording of payroll transactions in the general ledger; reconcile payroll accounts monthly.

• Maintain and update payroll systems and records in compliance with internal control requirements and private equity audit standards.

• Prepare and distribute payroll reports, labor summaries, and other ad hoc analyses for Finance and leadership.

• Manage payroll tax filings, garnishments, deductions, and benefits integration with third-party providers.

• Support internal and external audits, including SOX or PE-backed compliance reviews, and provide documentation as needed.

• Implement process improvements to enhance payroll accuracy, efficiency, and scalability during growth or acquisition integrations.

• Maintain confidentiality of sensitive payroll and personnel data in accordance with company policies and defense industry security protocols.

Required Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred.

• 3–5+ years of payroll administration experience in a manufacturing or multi-entity environment required.

• Experience within aerospace, defense, or government contracting industries strongly preferred.

• Exposure to private equity–owned or fast-growth environments, a plus.

• Proficient in payroll software systems (e.g., ADP Workforce Now, Paylocity, Ceridian, or similar).

• Strong understanding of payroll tax compliance, wage and hour laws, and reporting requirements.

• Familiarity with ERP/accounting systems (e.g., NetSuite, Epicor, SAP) and general ledger reconciliation.

• Excellent attention to detail, organizational skills, and ability to meet strict deadlines.

• Strong interpersonal and communication skills; ability to collaborate cross-functionally with HR, Finance, and Operations.

• Discretion in handling confidential and sensitive information.

• High degree of accountability and integrity.

• Adaptable to a dynamic, private equity environment with evolving processes and systems.

• Continuous improvement mindset—seeks automation and efficiency opportunities.

• Team player willing to support broader finance initiatives and acquisition integration.

Qualifications:
• Administer full-cycle payroll for multiple entities and pay groups (bi-weekly and/or semi-monthly), ensuring compliance with federal, state, and local wage and hour regulations.

• Process new hires, terminations, salary adjustments, bonuses, overtime, and other payroll changes.

• Validate timekeeping data and coordinate with plant HR and operations to resolve discrepancies.

• Ensure accurate recording of payroll transactions in the general ledger; reconcile payroll accounts monthly.

• Maintain and update payroll systems and records in compliance with internal control requirements and private equity audit standards.

• Prepare and distribute payroll reports, labor summaries, and other ad hoc analyses for Finance and leadership.

• Manage payroll tax filings, garnishments, deductions, and benefits integration with third-party providers.

• Support internal and external audits, including SOX or PE-backed compliance reviews, and provide documentation as needed.

• Implement process improvements to enhance payroll accuracy, efficiency, and scalability during growth or acquisition integrations.

• Maintain confidentiality of sensitive payroll and personnel data in accordance with company policies and defense industry security protocols.