Human Resources Assistant

Remote, Nationwide – Seeking Human Resources Assistant

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Data entry of information for new hires, status changes, terminations, etc.
• Assist with timely processing of Oracle HCM transactions.
• Assist the HR Team with daily administrative functions, record maintenance, and provide administrative support.
• Maintain employee files to ensure accuracy and compliance.
• File documents into appropriate employee files.
• Assist or prepare correspondence as requested.
• Prepare new employee files.
• Make photocopies; mail, scan, and email documents; and perform other clerical functions.
• Process department mail.
• Support other assigned ad hoc HR projects and functions.
• Perform customer service functions by answering employee requests and questions.
• Provide human resource policy guidance and interpretation.
• Ensure timely and complete responses to Verification of Employment requests.
• Ensure policy and regulatory compliance by providing reliable, accurate, and timely employee data.
• Conduct audits of payroll, benefits, or other Human Resources programs which may include Personal Information (PI) and Assignment audits.
• Assist with inputting employee personal and job-related data in HRIS system (e.g., changes in status, pay).
• Assist with the preparation of the performance review process.
• May assist with Rewards & Recognition program processing Value Vote & Thank You note requests.
• Update employee records and follow established procedures for updating. Validating, and correcting. Confirm accuracy and integrity of all data entered.
• Produce and submit reports on general Human Resources activity.
• Communicate effectively with clients to ensure there are minimal follow-ups involved.
• May assist with writing, revising, editing and/or proofreading company policies and procedures and related documents as needed. 

Required Experience and Competencies

• One (1) or more years of Human Resources Assistant/Coordinator or related years of experience required.
• 1-2 years of Human Resources data entry experience required.
• Associate’s or Bachelor’s degree in Business Administration, Behavioral Science, Human Resources Management, or equivalent preferred.  
• Human Resources certifications such as PHR, SPHR, SHRM-CP, SHRM-SCP preferred.
• Experience in the healthcare industry preferred.
• Knowledge of applicable local, state, and federal laws and regulations as it relates to employment law.
• Knowledge of Vituity policies, procedures, compliance, and practices.
• Ability to effectively use Microsoft Office Suite (Word, Outlook, and Excel).
• Knowledge of Human Resources Information Systems (HRIS), Oracle Cloud, plus.
• Ability to investigate and research laws and regulations and to develop implementation and messaging plans.  
• Ability to deal constructively with conflict and use good judgment.
• Ability to multi-task and prioritize while managing tight deadlines.
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to use business savvy and proactive thinking to ensure we’re anticipating needs.
• Ability to pay meticulous attention to detail.
• Excellent verbal and written communication skills.
• Ability to adapt to change working in a fast-paced environment.
• Must be able to maintain confidentiality and be always diplomatic and professional.
• Aptitude for providing exceptional customer service to employees, co-workers, and Partners while maintaining strict confidentiality.
• Team player, willingness to provide support where needed to achieve outcomes.
• Ability to work independently with minimum supervision.

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $22.05 -$27.01, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.