Executive Assistant

JOB LEVEL
P30
EMPLOYEE ROLE
Individual Contributor

Changing the world through digital experiences is what Adobe’s all about. We give everyone, from emerging artists to global brands, everything they need to design and deliver exceptional digital experiences We are passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We are on a mission to hire the best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours

The CAO organization is seeking an experienced Executive Assistant to join our team We are looking for a Strategic-Minded & Highly Proactive Executive Assistant motivated administrative professional to support Adobe’s Chief Accounting Officer and Corporate Controller. In this role, the candidate will be able to work well cross-functionally, in an efficient and confidential manner. We are a distributed team that touches most areas of Adobe’s business and operations.

What you'll do

• Act as a trusted business partner to your Executive, understand key initiatives and priorities of the SVP’s organization, to be able to prioritize requests
• Proactively own the Executive's time and be a doorkeeper using judgment and discretion to ensure the SVP stays focused on key priorities
• Coordinate a range of meetings and events, including internal executive meetings and organization-wide trainings.
• Manage executive email correspondence, prioritize, sort, and process emails for communications, expediting response times and improving productivity
• Draft, assess, and distribute company-wide communications on behalf of the executive, as well as compose, revise, and review presentations for senior management and C-suite.
• Manage E2E complex travel, both domestic and international, including air travel, hotel(s), ground transportation(s), and all other travel arrangement needs
• Handle the executive's meeting agenda, minute-taking, and successful execution of action items
• Partner closely with our Strategy and Operations team/Chief of Staff to deliver best-in-class support to CC, including:
• Maintain internal team process governance; initiate or facilitate improvement opportunities, increasing efficiency, productivity, and action
• Initiate staff meeting preparation (including staff and all hands, content, documentation, logistics, tech support & catering needs)
• Maintain line of sight of the organization's spend by tracking of budget, POs opened, spend against POs, etc.
• Organize and support candidate interviews, new hires, contractors, and employees' onboarding process, working cross-functionally to ensure optimal experience
• Build and maintain collaboration and close partnership with the leadership team, cross-functional teams, and Executive Assistants
• Maintain organization charts, and other support collaterals up to date
• Maintain various records and documents for the CC. Handle printing/mail packages/copying, filing and email/messages as required
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up as needed
• Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed

What is needed to succeed

• Exceptional organizational skills and attention to detail
• Proven experience engaging with executives and employees across all levels (10 years+ or equivalent) within a fast-paced, dynamic, global setting
• Self-starter and self-motivated, energetic, proactive, resourceful
• Collaborative attitude, demonstrating strong professionalism, and capable of maintaining confidentiality and handling sensitive information with integrity. Community-building mentality
• Flexibility and exceptional ability to prioritize conflicting demands and make decisions with minimal direction
• Ability to connect & executive presence, appropriately representing your SVP’s style of communication
• Excellent communication (written and verbal) and interpersonal skills, ability to multitask and timely follow-through
• Exceptional scheduling abilities and advanced proficiency use of Microsoft Office tools
• Be forward-looking and planned in approaches
• Effective consultative method for problem-solving and capability to achieve results with limited oversight
• Demonstrates competence, practical approach, and effective communication skills, with executive experience and strong interpersonal abilities to engage various audiences and build relationships

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this positionis $79,100 -- $166,000 annually. Paywithin this range varies by work locationand may also depend on job-related knowledge, skills,and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California :

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Internal Opportunities

Creativity, curiosity, and constant learning are celebrated aspects of your career growth journey. We’re glad that you’re pursuing a new opportunity at Adobe

Put your best foot forward:

1. Update your Resume/CV and Workday profile - don’t forget to include your uniquely ‘Adobe’ experiences and volunteer work.

2. Visit the Internal Mobility page on Inside Adobe to learn more about the process and set up a job alert for roles you’re interested in.

3. Check out these tips to help you prep for interviews.

4. If you are applying for a role outside of your current country, ensure you review the International Resources for Relocating Employees on Inside Adobe, including the impacts to your Benefits, AIP, Equity & Payroll .

Once you apply for a role via Workday, the Talent Team will reach out to you within 2 weeks. If you move into the official interview process with the hiring team, make sure you inform your manager so they can champion your career growth.

At Adobe, you will be immersed in an exceptional work environment that is recognized around the world. You will also be surrounded by colleagues who are committed to helping each other grow through our unique Check-In approach where ongoing feedback flows freely. If you’re looking to make an impact, Adobe's the place for you. Discover what our employees are saying about their career experiences on the Adobe Life blog and explore the meaningful benefits we offer.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

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