Assistant Director of Admissions

Assistant Director of Admissions (Utica, NY)

Posting Number S00612

Position Type Full Time

Hours/Schedule Standard Utica University business hours: 8:00am -5:00pm Hours may vary based on operational needs.

Campus Main Campus, Utica NY

Date Position Available 12/19/2025

Posted Salary $62,400/year (12 months)

FLSA Status Exempt

Benefits Eligible Yes

If yes, please select: All Benefits

Position Summary Information

Position Summary

Responsibilities include the coordination, development and execution of undergraduate recruitment activities. May be assigned to special programs (e.g. Transfer population, specific academic disciplines). Through a territory management approach, the incumbent is responsible for regional development and formation of relationships with high schools, community colleges and guidance counselors. The Assistant Director for Admissions will assist with undergraduate recruitment as needed to support enrollment efforts of the University.

Location Utica, NY

Application Deadline

Full consideration by:

Open Until Filled No

Major Responsibilities

• Conducts interviews for prospective students on and off campus.

• Processes and reviews applications. Makes initial recommendation decision for acceptance or denial to the University.

• Makes follow-up contact to prospective students.

• Travels locally and long distance in the fall (8 weeks) and spring (3-4 weeks) for recruitment activities: high school visits, national and regional fairs and college nights. Travel may increase based on needs of department and recruitment goals and territory.

• Potential for international travel in support of recruitment

• Manages travel territory including building travel schedule.

• Analyzes data, using BANNER and CRM systems, to determine amount of travel for assigned areas.

• Updates and draws data from BANNER and CRM for communication planning.

• Evaluates accepted students for merit scholarship eligibility.

• Assists with projects including participating in promotional events, territory management and marketing collateral.

• Coordinates area receptions for guidance community and alumni.

• Recruitment: includes travel, telecounseling, interviews, follow-up contacts, attending college information programs, high school and community college visits, coordinating and developing on and off campus programs, conducting Saturday information sessions and participating in other promotional events.

• Coordinates administrative aspects of the recruitment program and is liaison with various campus offices.

• Assists with components of open houses, transfer days, college tours and other promotional events. May be responsible for special assignments to include one or more of the following: department liaison, monitor tuition exchange prospects, web coordinator, etc.

• Assists with daily administrative operations.

• Performs other duties as assigned.

Driving Responsibilities

Must maintain a clean driving record as defined by the University’s insurance carrier guidelines. Motor vehicle record will be monitored regularly using NYS License Event Notification Service or License Monitor, Inc. for out of state licenses.

Travel

This position requires extensive travel.

Supervises This position does not supervise

Education & Experience Qualifications

Bachelor’s degree in related field required.

Minimum one-year experience in admissions or student affairs preferred.

Minimum Skills/Abilities

• Strong interpersonal and communication skills.

• Requires organizational skills and good judgment.

• Ability to be confidential.

• Ability to work evenings, weekends as well travel out of town when necessary.

• Must possess a valid driver’s license and clean driving record (as defined by the University’s insurance carrier guidelines).

• Valid driver’s license required at time of employment.

Applicant Documents Instructions

Additional information Visa sponsorship is not available for this position

EEO/AA Statement

Utica University is committed to affirmative action, equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.

Commitment to Supporting and Hiring Veterans

Located in the heart of central New York, Utica University is a comprehensive,

independent, private institution founded in 1946 to offer options for

college study to veterans returning from the second world war. More than

seventy years since veterans returned from WWII , this tradition of serving

veterans is still held in high regard here at Utica, and we are proud to

welcome veterans as students and as valued members of our faculty and

professional staff.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• HercJobs.org (HERC Higher Ed Recruitment Consortium)

• HigherEdJobs.com

• InsideHigherEd.com

• Observer Dispatch (Utica OD)-newspaper

• Ithaca Journal

• Personal Referral

• Utica University Website

• Albany Times Union

• Binghamton Press & Sun

• careerbuilders.com

• centralnewyorkhelpwanted.com

• Chronicle.com (Chronicle of Higher Ed website)

• Elmira Star Gazette

• Utica University Online Employment Website

• DiverseEducation.com (Diverse Issues in Higher Education

• Historically Black Colleges and Universities

• Indeed.com

• Current Utica University Employee

• Referred by a Utica University Employee

• Referred by a non Utica University Employee

• Twitter

• LinkedIn-Job Posting

• LinkedIn-Recruited by Utica University HR

• Centralnewyorkhelpwanted.com

• Syracuse Post Standard-newspaper

• Albany Times Union-newspaper

• Facebook

• Job Fair

• Search Firm

• NCAA

• PRISM Network

• HBCU Connect

• DiverseJobs

• Other

• • Please provide more details regarding the source of your referral?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae

• Cover Letter

• Three Professional References with Contact Information

Optional Documents