CONSTRUCTION ADMINISTRATOR
2 weeks ago
INTEGRATED BUILDERS GROUP (IBG) is a design-build commercial construction company experiencing exciting growth across the Western United States. We are looking for a driven, detail-oriented, and eager-to-learn Construction Administrator to join our team. We take pride in producing high-quality work, being our authentic (and sometimes quirky) selves, and having a ton of fun while doing it. We hope you will, too.
The Opportunity
We have an immediate opening for a Construction Administrator at our El Dorado Hills, CA, headquarters. This is a high-impact, multi-hat role that keeps both our projects and office running smoothly. If you thrive in fast-paced environments, enjoy variety in your day, and love being the go-to person who makes things happen, you'll fit right in.
You're a great fit if:
- You're highly organized, proactive, dependable, and ready to jump in to make things happen. Experience in construction is required.
- You are a natural relationship-builder, a clear and confident communicator, and someone who brings integrity, accountability, and positive energy to the team.
What We're Looking For
- At least 5 years of project administration experience (construction experience required)
- Intermediate/advanced skillset in Adobe PDF and Microsoft Office Suite
- Bonus: experience with Procore
- Excellent communication skills: verbal, written, and listening.
- Highly resourceful, with a proactive approach to solving discrepancies and resolving issues.
- Exceptionally organized, process-driven, and detail-oriented, with the ability to manage multiple priorities and consistently meet deadlines.
Construction Project Administration
- Set up new projects in Procore Construction Software, manage project forms and tracking logs, and obtain required city and county business licenses.
- Manage full-cycle subcontractor administration across multiple high-volume projects, including contract issuance, compliance documentation, insurance and lien release tracking (including tiered subcontractors), change order processing, commitment tracking, invoice processing, and project financial and administrative closeout.
- Ensure client insurance requirements are met by working closely with brokers on compliance.
- Provide general administrative support to the Operations department and field personnel.
- Review subcontractor progress, retention billings, and manage the approval workflow.
- Process accounts payable within a cost-plus framework.
- Manage subcontractor retention and closeout reconciliation.
- Approve project expense reports.
- Manage bi-monthly project billings for multiple projects and clients, including month-end pay applications.
- Oversee project direct cost, travel expense, and credit card management.
- Coordinate and manage office operations and maintenance, including property management coordination, security systems, janitorial services, and supply management to ensure a well-run, efficient workplace.
- Oversee office service contracts and vendor relationships (printers, postage, mail services, telecom, and rental car accounts).
- Coordinate field staff training and certification programs (OSHA 30, First Aid/CPR, Bloodborne Pathogens).
Compensation & Benefits
The pay range for this position is $65,000 - $75,000, dependent on the candidate's experience and qualifications.
Along with a highly competitive salary, we provide comprehensive health, dental, and vision coverage, a robust 401(k) plan with matching, profit-sharing opportunities, and ongoing professional development.
Please Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time including a F1 student Visa.
INTEGRATED BUILDERS GROUP is an equal opportunity employer.
-
Administrative Assistant
7 days ago
El Cajon, CA, United States HSCC Inc Full timePosition: Administrative Assistant If you want to know about the requirements for this role, read on for all the relevant information. Location: El Cajon, CA Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal...
-
Administrative Assistant
1 week ago
El Cajon, CA, United States HSCC Inc Full timePosition: Administrative Assistant If you want to know about the requirements for this role, read on for all the relevant information. Location: El Cajon, CA Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal...
-
Administrative Assistant
1 week ago
El Cajon, CA, United States HSCC Inc Full timePosition: Administrative Assistant If you want to know about the requirements for this role, read on for all the relevant information. Location: El Cajon, CA Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal...
-
Administrative Assistant
1 week ago
El Cajon, CA, United States HSCC Inc Full timePosition: Administrative Assistant If you want to know about the requirements for this role, read on for all the relevant information. Location: El Cajon, CA Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal...
-
Administrative Assistant
1 week ago
El Cajon, CA, United States HSCC Inc Full timePosition: Administrative Assistant If you want to know about the requirements for this role, read on for all the relevant information. Location: El Cajon, CA Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal...
-
Administrative Assistant
1 week ago
El Cajon, CA, United States HSCC Inc Full timePosition: Administrative Assistant If you want to know about the requirements for this role, read on for all the relevant information. Location: El Cajon, CA Pay Range: $25-$30/hr. Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal...
-
Temp-Construction Disbursement Associate
2 weeks ago
El Monte, CA, United States Unavailable Full timeIntroduction Since 1973, East West Bank has served as a pathway to success. With over 110 locations across the U.S. and Asia, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create...
-
Temp-Construction Disbursement Associate
7 days ago
El Monte, CA, United States Unavailable Full timeIntroduction Since 1973, East West Bank has served as a pathway to success. With over 110 locations across the U.S. and Asia, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create...
-
Temp-Construction Disbursement Associate
2 weeks ago
El Monte, CA, United States Unavailable Full timeIntroduction Since 1973, East West Bank has served as a pathway to success. With over 110 locations across the U.S. and Asia, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create...
-
Temp-Construction Disbursement Associate
5 days ago
El Monte, CA, United States Unavailable Full timeIntroduction Since 1973, East West Bank has served as a pathway to success. With over 110 locations across the U.S. and Asia, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals help guide businesses and community members on both sides of the Pacific looking to explore new markets and create...
