Administrative Assistant

5 days ago

Indianapolis, IN, United States Addison Group Full time

Job Title: Administrative Assistant

Location: Indianapolis, IN

Industry: Professional Services

Pay: $23-25/hour

Benefits: Vision, Dental, Health, 401k

About Our Client:

Addison Group is working with a fast-paced and growing professional services organization in need of an Administrative Assistant for their Indianapolis office. This is a contract-to-hire opportunity with the goal of transitioning into a long-term Office and Project Management role. This position is perfect for someone polished, proactive, and eager to take ownership of both administrative and office operations in a dynamic, people-facing environment.

Job Description:

The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day office functions, project logistics, and executive support. This role will play a key part in shaping the culture of the office and driving operational efficiency as the team continues to grow.

Key Responsibilities:

  • Greet visitors, answer phones, and handle front-desk responsibilities with professionalism
  • Manage scheduling, travel coordination, and calendar management for executives
  • Prepare meeting spaces and assist with internal and external meeting logistics
  • Order and manage office, kitchen, and event supplies
  • Track and submit expense reports, invoices, and other administrative documentation
  • Support project teams with meeting coordination, agenda prep, and follow-ups
  • Assist with onboarding new team members and coordinating office tours
  • Maintain a clean, organized, and welcoming office environment
  • Collaborate with cross-functional teams across the U.S. and internationally
  • Handle special projects and operational tasks as needed
Qualifications:
  • 2-4+ years of administrative experience, preferably in a professional or client-facing environment
  • High school diploma required; associate's or bachelor's degree preferred
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Strong communication skills - both written and verbal
  • Confident, dependable, and detail-oriented with excellent time management
  • Comfortable working onsite 5 days per week in downtown Indianapolis
  • Able to manage multiple priorities with professionalism and poise
  • Willingness to travel for initial onboarding (expenses covered)

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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