Talent Acquisition Specialist

Job Title: Talent Acquisition Specialist
Region: Corporate
Department: Recruiting
Reports to: Talent Acquisition Manager
FLSA: Exempt
Salary: $80,000 - $90,000 per year plus benefits
Location: Irvine, CA

Position Overview/Job Summary:
The Talent Acquisition Specialist plays a key role in the recruitment process. This person will lead and own the entire recruitment process, supporting the team from job requisition creation to candidate offer management. This role involves full-cycle recruiting, sourcing candidates through various channels, screening resumes, pre-screening candidates, coordinating interviews, and communicating effectively with candidates throughout the hiring process. The specialist will work closely with hiring managers to gather feedback, refine recruiting strategies, and ensure a seamless candidate experience. This position also involves maintaining the ATS system, conducting reference checks in collaboration with HR, and ensuring compliance with relevant employment laws.

Core Expectations:
Required to come into the office 5 days a week, ONSITE, with a Flexible Schedule.

Essential Job Functions:
• Job Requisition & Posting Management: Assist in managing job requisitions, collaborating with hiring managers to ensure job postings are clear and aligned with position requirements. Including our Summer Intern Program with CMAA.
• Candidate Sourcing & Pipeline Creation: Source candidates through multiple channels, including job boards, staffing agencies, and networking, and build a pipeline for current and future hiring needs.
• Screening & Interview Coordination: Reviewing resumes, conducting initial candidate screenings, and coordinating interviews with hiring managers. Also will assist with reference checks and manage personnel forms and documentation.
• Candidate Communication & Feedback: Ensure timely and clear communication with candidates throughout the hiring process, collecting feedback from candidates and hiring managers to refine the process.
• Offer Negotiation & Documentation: Assist in preparing and sending offer letters and other related documentation.
• ATS Management & Tracking: Keep the ATS updated with candidate details, track hiring progress, and support the creation of recruitment reports for management.
• Exclusivity Forms & LAWA Submissions: Work with HR and the marketing team to ensure proper documentation for exclusivity agreements and LAWA submissions is completed.
• Innovative Recruiting Strategies: Help identify new job boards, platforms, and networking methods to attract top talent.
• Ongoing Communication & Reporting: Participate in team huddles, kick-off meetings, and maintain tracking sheets, and provide necessary recruitment updates.
• Additional Administrative Tasks: Perform other administrative duties as assigned, at the company's discretion.

Education/Experience Requirements & Qualifications:
• Bachelor's Degree required.
• 5+ years as a recruiter/HR professional in the AEC industry.
• Experience in full life-cycle recruitment
• Ability to manage the recruitment of multiple positions simultaneously
• Ability to collaborate and build relationships
• Experience with MS Office Suites
• ADP Experience is a must
• LinkedIn Recruiter, AIA, Glassdoor, Indeed, and other sites related to recruiting
• Strong organizational, problem-solving, and analytical skills

Physical Requirements
The role involves sitting for extended periods, using office equipment and computers, and moving between sitting and standing positions. It requires intense concentration to review and enter financial data, and it often involves using hands and fingers to handle tasks. Specific vision abilities include close, distance, color, peripheral vision, depth perception, and focus adjustment. Clear communication and the ability to understand others' speech are essential. The role also requires bending to file and lifting 10-20 pounds.

Work Schedule:
• A 5 x 8 day/hour workweek schedule - may include weekends for Corporate, Networking events, or Career fairs. Overtime may be required.
• Must be available to work a schedule of 8:00 AM - 5:00 PM (Monday through Friday).

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