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Administrative Coordinator

2 weeks ago

Middletown, RI, United States Raytheon Full time
Administrative Support Specialist

RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide.

Responsibilities include, but are not limited to:

  • Provide administrative support to approximately 60+ employees primarily located or assigned to RTX BBN Technologies, Middletown, RI office.
  • Answer main phone line direct calls and take calls from a multipoint phone system.
  • Serve as backup for administrative support to another location when required.
  • Collaborate and support all other administrative teams within the RTX BBN organization when necessary.
  • Register and greet visitors in accordance with company requirements in approved Visitor Management System
  • Receive packages, enter goods receipts when required and coordinate pickups.
  • Maintain security protocols for the front desk area.
  • Provide all reception duties including maintaining the front lobby area and surroundings.
  • Maintain tidy kitchens and supply areas.
  • Ordering office, kitchen, maintenance supplies as needed and maintaining inventory log.
  • Escort visitors when necessary.
  • Maintain team calendars for events, vacation, and travel. Become subject matter expert for travel related business team policies and procedures as it relates to the performance of this position.
  • Coordinate and collaborate on internal meetings and functions, including arranging visitors and ordering and/or setting up catered food.
  • Create and process trip/expense reports and vendor check reimbursements in accordance with policy.
  • Maintain log of ongoing and outstanding travel claims ensuring they are acted upon within policy timelines.
  • Arrange/assist with travel reservations as necessary and within corporate policy.
  • Arrange, schedule, and track interviews for potential new hires.
  • Handle new employee onboarding requirements as needed.
  • Coordinate, assist and potentially generate Export paperwork requirements as necessary, up to and including any requirements for Business Courtesies or the Raytheon Global Export Management System(RGEMS).
  • Assist in maintaining company document repositories. Assist Facility Manager and/or Supervisor as needed for all on site requests including vendor communications and coordination of maintenance requirements.
  • Provide support, guidance and/or drive for evolving business changes, process improvements and the like. Serve as Government Property Coordinator for company site and backup for others as needed.
  • Maintain conference room calendars, printers, fax machines and copy machines.
  • Support Environmental, Health and Safety (EHS) initiatives and quarterly audits within designated areas.
  • Coordinate and participate with other areas of the business as needed and required to foster a unified environment. Candidates should expect that they may be required to travel to a BBN, RTX, teammate, or customer site for meetings or other business-related activities.

What You Will Learn:

  • Opportunity to leverage and further develop your customer service, problem-solving and organizational skills.
  • Develop leadership qualities that entails facilitation, collaboration, and influential communication.
  • Opportunities to develop new skills and progress in your career.

Qualifications You Must Have:

  • Proficiency in Microsoft Office 365 applications.
  • Position requires US citizenship with ability and willingness to obtain a US Government Security Clearance within the first year of employment.
  • Physical requirements include ability to lift, carry or move 27lbs on own.
  • Ability to push, pull, lift for office/conference set ups.

Qualifications We Prefer:

  • Ability to visually recognize safety issues and report for correction.
  • Excellent organizational skills.
  • A focus on customer service
  • Great attention to detail.
  • Ability to expeditiously address competing priorities.
  • Excellent written communication skills.
  • Teamwork, collaboration, and initiative are essential in this role.
  • Excellent interpersonal skills.
  • Exuberant, forward-looking personality and an ability to think outside the box.

What We Offer Benefits:

Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.

This position is 100% Onsite at our Middletown, RI office.

To help you achieve your goals, BBN will provide:

  • A strong leadership team well-versed in government R&D.
  • A collaborative and collegial environment to push state-of-the-art research.
  • Business development, programmatic, contracting, finance, and HR support

The salary range for this role is 40,000 USD - 82,000 USD.