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Medical Billing and Bookkeeping Coordinator

3 weeks ago

Needham Heights, MA, United States ProPivotal Full time
Medical Billing and Bookkeeping Coordinator

The Medical Billing and Bookkeeping Coordinator is responsible for overseeing daily financial operations and billing functions within a dynamic healthcare organization. This full-time, onsite position supports both the finance and administrative teams, ensuring accuracy in billing, bookkeeping, and reporting processes. The ideal candidate brings a strong background in healthcare or medical office administration, demonstrated longevity in past roles, and the ability to thrive in a fast?paced, team?oriented environment.

Why This Job Is Awesome:
  • Compensation: $70,000 $80,000 annual salary
  • Supportive Team: Mentorship, training, and supervision opportunities
  • Growth: Ongoing training, supervision, and career development support
  • Benefits: Healthcare, disability, retirement (401k), PTO, and wellness resources
  • Diversity & Inclusion: A respectful, inclusive culture where staff and patients feel supported
Key Responsibilities:
  • Manage day?to?day financial operations, including bookkeeping, invoicing, payments, and reconciliations
  • Prepare monthly and quarterly financial reports to assist leadership in decision?making
  • Oversee medical billing, insurance claims, and collections, ensuring accuracy and compliance with healthcare standards
  • Collaborate with the Director of Finance and Clinical Director to develop and monitor budgets
  • Maintain compliance with accounting principles, regulatory policies, and healthcare billing guidelines
  • Use software such as QuickBooks and Microsoft Office Suite (Excel, Word, PowerPoint) for daily operations
Required Experience:
  • Bachelors degree in Finance or Accounting with 5+ years of experience, OR 10+ years of bookkeeping/accounting experience without a degree
  • Proven track record of stability and long?term employment in prior roles
  • Experience managing billing, financial reporting, and HR support in clinical or healthcare settings
  • Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, PowerPoint)
Nice?to?Have Experience:
  • Knowledge of EHR or practice management systems (e.g., Kareo, Athenahealth, or AdvancedMD)
  • Familiarity with healthcare credentialing and compliance procedures
  • Prior experience supporting both finance and clinical leadership teams

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ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

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