Executive Assistant

1 week ago

Pittsburgh, PA, United States Oxford Solutions Full time
About the Role
We are seeking a highly capable and polished Executive Assistant to work in our office in the North Hills (Pittsburgh) office, five days per week to directly support the leadership of a fast-growing staffing company. This is a critical position that ensures the President's office operates efficiently and strategically. The ideal candidate is proactive, resourceful, and skilled at handling a wide range of administrative and operational responsibilities with confidence and discretion. Experience in the staffing or professional services industry is highly desirable.

Key Responsibilities
  • Act as a gatekeeper, screening communications and ensuring the President's time is focused on the highest-impact activities
  • Manage the President's calendar
  • Prepare, edit, and proofread presentations, reports, proposals, and internal communications
  • Support client engagement efforts by coordinating high-level meetings, following up on action items, and preparing briefing materials
  • Assist in monitoring operational metrics and staffing performance reports, compile summaries for executive review
  • Coordinate meetings and leadership team sessions, including agenda preparation, minutes, and follow-up
  • Handle confidential and sensitive information with the utmost professionalism
  • Liaise with internal teams-including operations, recruiting, sales, and finance-to support companywide initiatives
  • Manage expense reports, approvals, vendor coordination, and administrative workflows
  • Support special projects and company events as needed, helping the President drive organizational priorities forward
Qualifications
  • 3-5+ years of experience supporting senior executives; experience in staffing, recruiting, or a service-based industry preferred
  • Exceptional organization, prioritization, and time-management skills
  • Strong written and verbal communication abilities, with a professional and polished communication style
  • High level of discretion, judgment, and ability to maintain confidentiality
  • Mastery of Microsoft Office Suite and/or Job Diva desired
  • Ability to work in a fast-paced environment and adapt quickly to shifting priorities
  • Self-starter with a strong sense of ownership and commitment to follow-through
  • Demonstrated ability to collaborate effectively across departments

What We Offer
  • Competitive compensation and benefits package
  • Opportunity to work closely with executive leadership in a growing staffing organization
  • A culture that values initiative, teamwork, and professional growth
  • The chance to play a meaningful role in the company's operational success

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