Construction Office Bookkeeper

2 days ago

Pensacola, FL, United States TEL Staffing & HR Full time

The Construction Office Bookkeeper is responsible for managing day-to-day financial operations within a construction office, including accounts payable/receivable, payroll support, job cost tracking, and financial recordkeeping. This role ensures accurate, timely accounting processes and provides essential support to project managers and leadership. The ideal candidate is highly organized, detail-oriented, and experienced in construction accounting practices.

Key Responsibilities Accounting & Financial Management

  • Manage accounts payable and accounts receivable, including invoice entry, vendor payments, billing, and collections.

  • Maintain accurate general ledger entries and reconcile accounts regularly.

  • Assist with month-end and year-end closing tasks.

  • Handle bank deposits, cash receipts, and bank reconciliations.

Construction-Specific Duties

  • Track job costs, budgets, change orders, and project expenses.

  • Assist project managers with financial reports, cost summaries, and budget-to-actual comparisons.

  • Maintain subcontractor documentation, including W-9s, certificates of insurance, and compliance paperwork.

  • Prepare AIA billing, lien waivers, and progress payment applications when required.

  • Monitor vendor and subcontractor statements for accuracy and resolve discrepancies.

Office Administration & Support

  • Maintain organized digital and physical filing systems for financial documents, contracts, and job records.

  • Support management with financial reporting, cash flow tracking, and administrative tasks.

  • Coordinate with external accountants, auditors, or financial consultants as needed.

  • Assist with purchasing orders and tracking materials invoices.

Qualifications

  • 2–5 years of bookkeeping or accounting experience; construction industry experience strongly preferred.

  • Proficiency in accounting software (e.g., QuickBooks, Foundation, Sage, Viewpoint, or similar).

  • Strong knowledge of job costing, AIA billing, and construction financial processes.

  • Excellent attention to detail and ability to meet deadlines.

  • Strong communication and organizational skills.

  • Ability to work independently and handle confidential information with discretion.

  • High school diploma required; associate degree or higher in Accounting, Business, or related field preferred.

Working Conditions

  • In office setting

  • May require occasional coordination with field staff, vendors, and project managers.

  • Standard business hours with flexibility during peak project or fiscal periods. Monday-Friday 8am-5pm

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