Administrative Services Coordinator

6 days ago

Houston, TX, United States Veterans Sourcing Group LLC Full time
JOB DESCRIPTION

Administrative Services Coordinator / Lease Administrator
Location: Houston, TX (Onsite)
Pay Rate: $23.57/hr (W2)
Hours: Monday-Friday, 8:00 AM - 5:00 PM
Duration: 4 Months (with possible extension)
Conversion: Temp-to-Perm opportunity

Why Join?
This role offers a path to permanent hire, providing an excellent opportunity for growth and stability in a professional office environment.

Responsibilities
  • Provide general administrative support including document handling, filing, scheduling, and coordination of routine tasks.
  • Handle phone support by answering calls, directing inquiries, and assisting stakeholders.
  • Manage email correspondence, responding professionally to inquiries and maintaining inbox communications.
  • Support staff with tasks such as calendar management, meeting coordination, expense reporting, and correspondence preparation.
  • Maintain tenant, vendor, and property files, including lease abstracts, insurance certificates, and compliance documentation.
  • Open and track work orders, coordinating status with vendors.
  • Assist with lease administration activities, preparing lease abstracts, updates, and reports.
  • Process accounts payable and receivable (coding invoices, entering data into accounting systems, preparing A/R status sheets, and reconciling records).
  • Initiate rent collection correspondence and tenant outreach where applicable.

Required Skills
  • Strong ability to interpret instructions, memos, and correspondence, with attention to detail.
  • Capable of writing routine reports and professional emails.
  • Strong customer service skills for handling inquiries and complaints.
  • Basic financial knowledge, including percentages and simple calculations.
  • Analytical and problem-solving skills for standard situations.
  • Proficiency in Microsoft Office Suite and basic computer/email management.

Qualifications
  • Education: High School Diploma or GED required.
  • Experience: 0-2 years of administrative or related experience.
  • Software Skills: Microsoft Office, email management, and general computer proficiency.

Interview Process
  • 1 virtual and/or onsite interview.

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