Sales Administration and Logistics Coordinator

2 days ago

Louisville, KY, United States Terex Full time
Position Overview:
This role reports directly to the Finance Director and is responsible for completing projects and immediate sales tasks; this includes the daily clerical workload, logistics and communication coordination with the sales and overall commercial team across four MP brands.
This individual will be required to have a keen attention to detail; ability to understand Terex business processes and will be responsible for detailed accuracy and compliance; this role must be able to work independently, have a keen attention to detail and assert themselves in completing tasks with minimal oversight and guidance.
Responsibilities:
  • Maintain Inventory Pipeline reports / Stock Status for multiple Brands, update daily
  • Work with sales teams to ensure dealer allocation changes are updated accurately
  • Monitor incoming inventory for status updates, including container goods tracking
  • Track sold machine status until final customer delivery
  • Generate Purchase orders to suppliers to support forward looking sales demand/forecasts
  • Review factory invoices for pricing and cost accuracy, submit to finance for receipting
  • Submit customs compliance documents and handle customer release notices
  • Obtain proof of delivery from logistics companies
  • Coordinate with other Terex business units to update machine shipment dates, delays etc.
  • Monthly inventory review and stock check report out
  • Prepare machine invoicing packets in line with SOX compliance guidelines
  • Link machine invoicing to sales order acknowledgments
  • Backlog / sales reporting
  • Assist with data collection for dealer inventory/scorecards
  • Other duties as assigned

Basic Qualifications:
  • GED or Diploma
  • Minimum of 2 years of administrative experience in office setting
  • Experience in sales based organization
  • Strong time management skills

Preferred Qualifications:
  • A college degree or the equivalent combination of education, training and two years of demonstrated professional experience may be substituted
  • Demonstrated ability to communicate effectively, both verbal and written, with vendors and Company personnel.
  • Excellent organizational and time management skills
  • Must be high energy and effective in meeting business deadlines i.e. weekly , monthly
  • Demonstrated ability to work across functional areas and levels of management
  • Effective verbal and listening communication skills
  • Must be able to handle multiple tasks effectively
  • Attention to detail and high level of accuracy
  • Proficient in Word, Excel, Power Point, Outlook, etc.
  • Experience in sales based organization preferred

The successful candidate must demonstrate the following personal attributes:
  • Be honest and trustworthy
  • Be respectful
  • Be flexible
  • Demonstrate sound work ethics
  • Develop a working knowledge of Company products, goods and materials purchased by the Company.
  • Maintain strict confidentiality in performing the duties of the sales, marketing and office information.
  • Must be able to maintain good relations with co-workers;
  • Must maintain professional attitude;
  • Must show courtesy to co-workers, customers, relatives of employees, and others with whom contact occurs.

Working Conditions:
  • Position will be located at Louisville, KY warehouse & distribution center. Shared office space in a fast paced environment.


The hourly rate for this position is $24.23/hour to $26.50/hour. In addition to base pay, this position is eligible for a performance bonus. All eligible Team Members will be offered health insurance (medical, dental, vision, Rx), life insurance, accidental death & dismemberment (AD&D), short-term and long-term disability, extended leave options, paid time off, company holidays, 401k matching, employee stock purchase plan, legal assistance, wellness programs, tuition reimbursement and discount programs.
If you are interested in an open position but feel you may not meet all of the preferred qualifications, we encourage you to apply.
Terex Overview: At Terex, we fully embrace the increasingly diverse world around us and strive to create an empowering and welcoming workplace culture. We are a $4.0 billion publicly traded global manufacturer of materials processing and aerial work platform products and services. We are passionate about producing equipment that helps improve the lives of people around the world and providing our team members with a rewarding career and the opportunity to make an impact.
While our operations are global, each office or factory is a close-knit community. We value diversity, equity and inclusion, safety, integrity, respect, servant leadership, courage, citizenship, and continuous improvement. It's an exciting time to be part of the expanding manufacturing sector - come join us

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