Administrative Assistant II

2 weeks ago

Houston, TX, United States University of Houston System Full time
Department: Scholars Academy Salary: $41,387
Description:

Job Summary

The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.

Duties

  • Provides general assistance and information to students, faculty, and staff as required
  • Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
  • Maintains records relating to administrative, financial, and human resources matters
  • Prepares expenditure and personnel documents; assists with budget reconciliations
  • Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
  • Prepares and distributes communications and correspondence on behalf of others
  • Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures
  • Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
  • Assists with coordinating events; attends and assists at events as required
  • Maintains departmental inventory
Marginal Duties
  • Performs all other duties as assigned
  • Performs tasks related to specific department/college
Supervisory Responsibilities

Direct Reports:
  • May supervise Student Employees
Delegation of Work:
  • May assign work to subordinate(s)
Supervision Given:
  • May supervise the work of student workers
Qualifications

Required Education:
  • 30 hours of college course work
  • Experience in lieu of education
Required Experience:
  • Minimum of two (2) years of related job experience
  • Education in lieu of experience
License/Certification:
  • None required
Preferred Qualifications
  • None
Knowledge, Skills and Abilities

Knowledge:
  • Knowledge of general office and administration tasks and equipment
  • knowledge of relevant university policies and procedures
Skills:
  • Good technical skills, including strong proficiency in MS Office and PeopleSoft
  • Strong analytical and problem solving skills
  • Excellent interpersonal, communication, and customer service skills
  • Good attention to detail
  • Strong organizational skills
Abilities:
  • Ability to work in a timely manner
  • Ability to multitask
  • Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community
Work Location and Physical Demands

Primary Work Location:
  • Works in an office environment
Physical Demands:
  • Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
  • Must have precise hand-eye coordination and the ability to identify and distinguish colors
  • Must have the ability to move items of up to 40lbs

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.

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