Depot Supply Coordinator, Grade 15

Salary : $55,517.00 - $86,352.00 Annually
Location : 1283 Seven Locks Rd Rockville MD 20854 USA
Job Type: Permanent
Job Number: 2025-00803
Department: Department of Transportation
Division: DOT 50 Transportation Management
Opening Date: 12/12/2025
Closing Date: Continuous
FLSA: Non-Exempt

About the Position
Please note: The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $55,517 - $76,777, based on the candidate's qualifications and experience.
WHO WE ARE
The Department of Transportation (MCDOT) mission is to move people and connect places with seamless, equitable transportation options that are safe, environmentally responsible, and support economic growth and vibrancy in Montgomery County. MCDOT supports its residents, commuters and visitors with transit options and infrastructure that provides seamless transportation services to the public.
WHO WE ARE LOOKING FOR
The ideal candidate will provide clerical support including computer data entry, filing, generating reports, answering telephones, and greeting/directing visitors; 2) communication/coordination support such as monitoring radio transmissions to and from the field, providing information concerning crew locations and relaying road related emergency calls to the appropriate authorities; and 3) supply support involving researching, ordering, receiving, labeling, storing, inventorying, and issuing parts, tools, materials, equipment and supplies used by depot employees. Contacts include other employees, supervisors, vendors, delivery personnel, visitors and residents, primarily to receive and provide supplies as well as exchange information. Most work assignments are stable, though some are dynamic or have changing priorities. The employee is expected to carry out normal duties without close supervision in accordance with prescribed standard operating procedures provided by the employment agency as well as other agencies (e.g., Human Resources, Procurement, etc.). Work is subject to check upon completion for compliance with instructions and guidelines. The complexity of the work is characterized by the multiple functions involved in this work which require the employee to perform several related steps and processes and vary responses according to the differences in the work. The work of employees in this class impacts on the scheduling, routing, and material support of Sign Shop Operations. Clerical, communication and coordination functions are mainly sedentary and mainly performed in an office setting. Supply functions are performed in a warehouse/storage yard environment that is dirty, dusty and greasy. Work regularly involves periods of keyboarding, standing, walking, bending, crouching, other personal movement and movement of 20-to-50-pound items as well as occasional movement of heavy items weighing 50 to 100 pounds, alone or with help by lifting, pushing, shoving, rolling, leveraging, etc. The work involves exposure to hazards associated with operating a forklift, working in a storage yard around moving equipment, loud machinery, stone dust, etc., handling/storing toxic and corrosive materials and other risks requiring use of special equipment and safety precautions.
What You'll Be Doing
The person in this position will perform various functions in the sign shop by supply support involving researching, ordering, receiving, labeling, storing, inventorying, and issuing parts, tools, materials, equipment and supplies used by depot employees

Duties include, but are not limited to:

Clerical

• Formats and type memoranda, letters, reports, purchase orders, contracts, invoices and other office documents.
• Compiles, organizes and reconciles data from various sources to determine status of revenues and supplies, and prepares budgets and financial projections accordingly.
• Determines and utilizes the most effective method to produce required documents, e.g., calculator vs. personal computer, word processing equipment.
• Prepares invoices, bills, requisitions, monthly reports, project status reports, etc., according to established procedures.
• Develops, monitors, maintains and contributes to the modification of filing systems and/or document control procedures.
• Prepares databases, spreadsheets, and tables using information from other sources, as needed.

Communications

• Monitors, receives, and responds to radio transmissions from Sign Shop personnel operating in the field.
• Maintains and provides information on locations of Sign Shop crews and maintenance route schedules.
• Receives and relays emergency calls from residents and field personnel to appropriate authorities (e.g. police, fire and rescue).
• Places telephone calls to employees to have them report for emergency duty.
• Acts as "person-in-charge" in supervisor's absence and dispatches or reroutes maintenance personnel, as required.
• Responds to inquiries from the general public and County employees by explaining, instructing, advising and providing appropriate information and/or referrals.

Supply

• Receives supplies; unloads, unpacks, and places goods and supplies in assigned locations; counts, sorts, and/or weighs incoming articles to verify receipt of items as specified on invoice/purchase order; examines received goods to check for damage and verify conformance to specifications; operates manual and self-propelled materials handling equipment to move items about storage area.
• Labels and stores items in bins, on floor and shelves, according to identifying information such as part number, style, size, or type of material.
• Rearranges and/or relocates stock as necessary to accommodate changing needs and requirements; safeguards stock against loss, damage, or theft.
• Monitors supply levels and prepares requisitions for stock replacement.
• Fills orders for requested items, checks items against the requisition, and obtains receipt from requesting party.
• Maintains varied stock records (either automated or manual or combination of both) such as items received, orders filled, items used or damaged, etc.; prepares reports as directed.
• Removes items from stock such as discontinued, outdated, spoiled, damaged, hazardous items, and items designated for auction, destruction or trade-in.
• Orders oil, lubricants, gasoline, diesel fuel, kerosene and propane, and prepares periodic consumption reports.
• Under supervision, conducts periodic physical inventories.
• Performs general housecleaning duties.

KNOWLEDGE, SKILLS AND ABILITIES:

Clerical

• Knowledge of standard office procedures.
• Skill in operating standard office equipment and using modern office software suites.
• Ability to work independently on a variety of tasks and projects.
• Ability to maintain multiple records and/or files.
• Ability to process office forms, claims, bills, requests and applications and to prepare records for approval by a supervisor as required.
• Ability to prepare statements and notices, computing applicable charges on the basis of records and regulations as required.

Supply

• Knowledge of the parts, materials, supplies, and related equipment required by the assigned organization.
• Knowledge of storekeeping methods and practices used to order, receive, store, inventory, and issue parts, materials, supplies and related equipment required by the assigned organization.
• Knowledge of computerized warehousing methods, including record keeping.
• Ability to operate materials handling equipment, including a forklift, as required.
• Ability to make mathematical computations with speed and accuracy.
• Ability to read, comprehend, and order parts from equipment catalogs based on outlined specifications.
• Ability to maintain appropriate supply-related records manually, and utilize a computerized warehousing system.
• Ability to carry out verbal and written instructions.
• Ability to attend meetings or perform other assignments at locations outside the office.

Communication/Coordination

• Ability to operate two-way radio.
• Ability to independently monitor multiple communications transmissions and operations (e.g., radio, telephone, Microsoft TEAMS).
• Ability to exercise good judgment, courtesy and composure in dealing with the general public to respond to and resolve problems and emergency situations.
• Ability to make decisions and prioritize actions in accordance with established policies and procedures.
• Ability to communicate effectively, both verbally and in writing.

Minimum Qualifications
Experience: One (1) year of experience in storekeeping procedures including researching, ordering, receiving, checking, stocking, inventorying, and issuing supply items, and one (1) year of experience as a clerical employee in an office environment utilizing communications equipment. PLEASE ENSURE THIS EXPERIENCE IS CLEARLY DOCUMENTED ON YOUR RESUME.

Education: Graduation from high school or High School Certificate of Completion recognized in the State of Maryland.

Equivalency: An equivalent combination of education and experience may be substituted.

Physical Ability: Ability to perform some physically demanding work, such as prolonged standing and lifting and carrying or otherwise moving tools, parts, supplies, and related equipment weighing 20 to 50 and occasionally items that weigh over 50 pounds, to include occasional movement of heavy objects weighing up to 100 pounds or more using lifts, hand trucks, dollies and other workers for assistance with heavier items.

License: Possession and maintenance at all times of a valid Class "D" (or equivalent)(regular) driver's license from the applicant's state of residence and a certificate for forklift and/or other vehicle

Preferred Criteria, Interview Preferences

• Demonstrated knowledge of and experience with automated warehousing methods, determining re-order points and stock levels, and record-keeping in maintaining an extensive perpetual inventory.
• Experience with and knowledge of procurement procedures, particularly Montgomery County procedures
• Demonstrated knowledge of and experience using manual parts, catalogs and cross-reference materials.
• Experience with the distribution of parts and supplies associated with Sign Shop activities.
• Experience in the utilization of computer applications to update and keep accurate records, as well as prepare reports concerning parts usage, costs, and related matters.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.
Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits
01

What is your highest level of completed education?

• N/A
• High School/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctor
• Doctorate

02

Do you possess and currently maintain a VALID Class C (regular) driver's license from your state of residence?

• Yes
• No

03

Do you currently possess a certificate for forklifts and/or a similar type of vehicle?

• Yes
• No

04

Do you currently possess one (1) year of experience in storekeeping procedures, such as researching, ordering, receiving, checking, stocking, inventorying, and issuing supply items?

• Yes
• No

05

Do you currently possess one (1) year of experience as a clerical employee in an office environment utilizing communications equipment?

• Yes
• No

06

Do you have the Ability to perform some physically demanding work, such as prolonged standing and lifting and carrying or otherwise moving tools, parts, supplies, and related equipment weighing 20 to 50 and occasionally items that weigh over 50 pounds, to include occasional movement of heavy objects weighing up to 100 pounds or more using lifts, hand trucks, dollies and other workers for assistance with heavier items?

• Yes
• No

07

Do you possess experience with automated warehousing methods, determining re-order points and stock levels, and record-keeping in maintaining an extensive perpetual inventory?

• Yes
• No

08

Do you possess experience with and knowledge of procurement procedures, particularly Montgomery County procedures?

• No I do not
• Yes, I have knowledge of procurement procedures
• Yes, I have knowledge of procurement procedures in Montgomery County

09

Do you have a demonstrated knowledge of and experience using manual parts, catalogs, and cross-reference materials?

• Yes
• No

10

Do you have experience with the distribution of parts and supplies associated with Sign Shop activities?

• Yes
• No

11

Do you have experience in the utilization of computer applications to update and keep accurate records, as well as preparing reports concerning parts usage, costs, and related matters?

• Yes
• No

Required Question

---