Office Administrator

SciTec has been awarded multiple government contracts and is growing our creative Team SciTec, Inc. is a dynamic small business with the mission to deliver advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense. We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique world-class data exploitation capabilities. 

Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. SciTec cannot sponsor or assume sponsorship of employee work visas of any type. Further, U.S. citizenship is a requirement to obtain and keep a security clearance. Applicants that do not meet these requirements will not be considered.

We have an immediate opportunity for an Office Administrator to work 30 hours per week, with the ability to work 40 hours per week beginning in March 2026, in Boulder, CO. This position provides administrative support to HR, Facilities, Managers, Security, and Office Operations. Our ideal candidate has extensive experience within coordinating office activities while providing administrative support to management and operations teams. The position will focus on a wide variety of administrative duties - no two days will look the same.

Responsibilities

• Send, receive, and sort mail and packages
• Greet and support the processing of visitors
• Answer phones and route calls
• Interface with outside entities and individuals, including subcontractors, vendors, speakers, and others as needed
• Coordinate calendars, schedules, and meeting logistics
• Inventory office supplies, order new supplies, and distribute them
• Ensure office equipment is maintained and schedule repairs as needed
• General maintenance services
• Replacing light bulbs, fridge filters, fixing leaks, and clogged toilets
• Install shelves, bookcases, and boards
• Maintain records of maintenance
• Identify maintenance needs and report to property management companies or hire the appropriate vendors
• Serve as a resource to staff on company processes, procedures, and requirements, and provide input and recommendations on organization-specific administrative practices
• Inventory, order, and stock company snacks, drinks, and lunches
• Participate in the planning of company events and activities
• Process purchase orders, requisitions, and invoices
• Maintain a high degree of confidentiality and professionalism in an environment with sensitive and proprietary information
• Other duties as assigned

Requirements

• Ability to obtain and maintain a Security clearance
• Ability to work fully onsite in our Boulder office
• Demonstrated ability to perform general repair and maintenance tasks
• Proven experience creating & maintaining accurate logs of maintenance activities, completed work, materials used, and upcoming service needs
• Excellent verbal and written communication skills
• Excellent organizational skills
• Detail oriented
• Extensive knowledge of office management procedures
• Excellent interpersonal and customer service skills
• Proficient with Microsoft Office Suite
• Proficient with Adobe Acrobat including creation of fillable forms
• Proficient in Canva
• Physical ability to lift up to 30 lbs. and perform other physical duties as assigned

*Resumes, Cover Letters, and Applications which are generated by AI will not be considered for employment

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Benefits

SciTec offers a highly competitive salary and benefits package, including:

• 3% Fully Vested Company 401K Contribution (no employee contribution required)
• 100% company paid HSA Medical insurance, with a choice of 2 buy-up options
• 80% company paid Dental insurance
• 100% company paid Vision insurance
• 100% company paid Life insurance
• 100% company paid Long-term Disability insurance
• 100% company paid Hospital Indemnity insurance
• Voluntary Accident and Critical Illness insurance
• Short-term Disability insurance
• Annual Profit-Sharing Plan
• Discretionary Performance Bonus
• Paid Parental Leave
• Generous Paid Time Off, including Holiday, Vacation, and Sick Pay
• Flexible Work Hours

The pay range for this position is $25 to $30 per hour. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation.

SciTec is proud to be an Equal Opportunity employer. VETS/Disabled.