Office Administrator

Description

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Bridge & Road is seeking a Field Office Administrator to support administrative operations on one of our projects in Austin, Texas .

Responsibilities:

• Assist with field payroll functions for hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the accounting department.

• Process invoices and pay requests from suppliers and subcontractors, ensuring all necessary backup documentation is on file before approving payments.

• incorporate change order revisions into the schedule of values.

• Assist in preparing the monthly job status report.

• Ensure all project cost items are coded correctly and processed in a timely manner.

• Monitor performance reports for accuracy and assist the project manager in making necessary revisions.

• Coordinate jobsite personnel functions, including pre-employment screenings, drug tests, reference checks, and new employee enrollments.

• Assist the project manager with tasks related to project closeout.

• Prepare safety reports, equipment inventories, and maintenance records, ensuring all equipment is reported for insurance purposes.

• Maintain the project filing system.

• Perform general office and clerical duties.

• Complete other tasks as assigned.

Qualifications:

• 2+ years of experience managing payroll, invoicing, and project cost tracking in the construction industry.

• Experience in project scheduling, change order management, and subcontractor coordination.

• Experience handling jobsite personnel functions, including hiring, onboarding, and safety compliance.

• Experience maintaining project filing systems and preparing reports for management.

• Strong organizational and communication skills with experience managing multiple tasks and meeting deadlines.

Requirements:

• High School Diploma/GED or higher

• Valid driver's license

• Requires working outdoors at times in the rain or snow and during cold, warm, and hot temperatures.

• Must be able to work on call as needed.

• Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position.

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP) To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned .

Austin Bridge & Road is an Equal Opportunity Employer.

See the "Know Your Rights" poster available in English (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf) and Spanish (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf) .

About Austin Bridge and Road

A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities.

To learn more about us, visit https://www.austin-ind.com/what-we-do/bridge-road .

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( i.e. , payment must be required pursuant to the terms of a written agreement).

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.