Office Administrator

2 weeks ago

Baton Rouge, LA, United States Affinity Executive Search Full time

Our client, a fast growing tech start up based in Baton Rouge, LA is seeking an experienced and proactive Office Admin/Administrative Assistant to serve as the operational hub for a growing and thriving organization. This role is a key partner to the executive team (primarily supporting the CEO in various day to day duties), while also supporting operations and ensuring the office runs smoothly in a fast-paced, entrepreneurial environment. This opportunity offers high visibility and the chance to directly impact the company's next stage of organizational growth.

Key Responsibilities

Office Operations (Core Duties):

  • Oversee daily office operations and serve as the primary point of contact for internal staff, external vendors, and visitors.
  • Manage and maintain the physical office space, including managing office equipment, utilities, and security protocols.
  • Implement, document, and improve office procedures to support efficiency and growth.
  • Manage vendor relationships, contracts, and purchasing of all office supplies, services, and equipment.
Executive Support:
  • Provide high-level support to executive leadership, including complex scheduling and meeting coordination.
  • Coordinate, plan, and prepare for internal and external meetings, including creating presentations or materials.
  • Handle confidential correspondence, reports, and documentation with discretion and professionalism.
Operational Improvement:
  • Partner with leadership to evaluate and recommend tools, systems, and processes that improve workflow and operational effectiveness.
  • Assist with onboarding new employees (coordinating workspace, IT setup, and introductory materials).
  • Other general office support duties as assigned
Qualifications
  • Experience: 5+ years of experience in office management, administrative leadership, or executive support roles.
  • Executive Partnership: Prior experience working directly with executives and serving as a partner in decision-making processes.
  • Technical Proficiency (Required): Proficiency in Microsoft Office Suite required.
  • Excellent organizational skills with the ability to set priorities and adapt quickly to changing needs.
  • Proven ability to manage multiple projects in a fast-paced environment, while maintaining accuracy and attention to detail.
  • Exceptional communication skills, both written and verbal.
  • Strong interpersonal skills with the ability to collaborate and build trust across teams.
Why Join?
  • High-Growth Environment: Join a financially stable company experiencing exciting growth.
  • Career Development: Room to grow into expanded responsibilities and leadership opportunities.
  • Impact: Work directly with executives and influence the direction of the company.
  • Entrepreneurial Team: Play a role in supporting innovation and decision-making.
  • Collaborative Culture: Join a supportive, tight-knit team that values initiative, creativity, and collaboration.


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