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Administrative Coordinator
2 weeks ago
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Administrative Coordinator
Entity: HUP- Hospital of the University of Pennsylvania
Department: Pathology Surgical Lab
Location: Hospital of the University of Pennsylvania, 3400 Spruce Street, Philadelphia, Pa
Hours: Full Time
**Competitive Benefits, Career Growth Opportunities and Tuition Assistance at University of Pennsylvania **
Summary:
- The Administrative Coordinator position is a multifaceted role that supports all administrative functions and financial operations within the corporate department of Patient Financial Advocacy. This position oversees the daily operations in both hospital and clinical cash collections as well as maintaining all electronic cashier files necessary to generate daily, weekly, and monthly cash/finance reports. This role acts as a lead for all finance/payment functions within the department, including administrative tasks of department invoicing/purchasing/supply inventory. This position also assists the department with various PennChart processes such as Copay Assistance patient enrollment, claim submission and payment posting to ensure timely filing/cash collection. The employee will support the department in vendor reporting and vendor communication. The Advocacy Administrative Coordinator requires a high-level understanding of Revenue Cycle operations and Patient Access functions.
- Coordinates all calendar scheduling for COO. Ensures all logistics are complete and confirmed. Provides background material/documentation for meetings, and sends reminder of meetings to participants.
Collects and compiles data, and other materials for reports, presentations, budgets, correspondence, board reports, etc.
collates and assembles reports and documents as required.
Conducts necessary research and provides administrative support for special projects, prepares data and provides follow-up.
Attends meetings as required, participates on committees as requested, and provides necessary follow-up support to advance initiatives that support Operations
Draft and edit, PowerPoint presentations, scripts, talking points, leadership messages, and other communications as relates to both internal and external outreach. Ensure messages are appropriately written for targeted audiences.
Plan, edit and write content for a variety of internal communications mediums, such as a staff intranet, newsletters, or regular email bulletin.
Ensure internal communications messages are consistent across all mediums and for different departments of the organization.
Makes travel arrangements and prepares travel advance and expense reports, reconciles travel documents.
- American Association of Healthcare Administrative Management
- H.S. Diploma/GED (Required)
- HS diploma and 3+ years financial/ banking experience OR Bachelors degree and 3+ Hospital Revenue Cycle experience
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
