Administrative Professional Journeyman

Gemini Industries Inc. provides technical, management and operations services to support National Security projects. We provide rapid response to the critical needs of our customers and those they serve. We perform analyses and develop operations plans to anticipate and prepare for the future. And we deliver advanced technology to improve our customer's success in executing its mission.

Gemini seeks innovative, results-oriented individuals with the creativity, initiative, and intelligence to overcome any challenge and succeed. Members of the Gemini team thrive in a culture that is anticipatory, agile, and schedule-driven; with a sense of urgency and a drive to succeed. Our culture involves:

• The best and brightest personnel
• Work at a high operations tempo
• Integrated teams delivering rapid solutions.
• An attitude that balances "I can make it better" with "As long as we succeed."

Administrative Professional Journeyman

Location: Pentagon (Hybrid: Onsite and Telework)

Clearance: Secret (TBD)

Education: BA/BS (or an AA/AS plus an additional 4 years of work-related experience)

Outcomes:

The successful candidate is expected to accomplish the following:

• Formally track all tasks, to include: assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request.

• Develop/produce high quality documents/correspondence in support of SAF/OC senior leadership.

• Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks.

• Create 2-3 products beyond the client's requirements that positively impact the client to either increase efficiency, effectiveness, or innovation.

• Master position tasks within 60 days and exceed requirements within 90 days.

Responsibilities:

The Administrative Professional - Journeyman (AP) provides administrative support to the Secretary of the Air Force, Integration Capabilities Office (SAF/IC) and its senior leadership. The AP plays a pivotal role in supporting comprehensive office management in support of SAF/IC and its senior leadership. This position fosters effective communication and coordination with directorates, programs, stakeholders, and activities within and external to SAF/IC to ensure the successful execution of Senior Executive engagements and activities. The AP assists with the planning, and execution of senior leader engagements, leveraging their individual skill in project management, stakeholder analysis, communication planning, knowledge management and administrative skills. Per PWS section 1.3.10.2 Administrative Support, and PWS section 1.3.1.4 Strategy and Engagement Analysis, Planning and Support, specific responsibilities include but are not limited to:

• Coordinate with and Assist the Executive Officer (XO) with the SAF/IC senior leader internal and external schedules, engagements, and activities/battle rhythm.

• Support continuous improvement of processes and administrative tasks, such as using project management software (e.g., Excel, Microsoft Teams, Word, OneDrive, OneNote, Outlook, PowerPoint, & Project), virtual assistants, Generative AI tools and other automation tools.

• Maintain files, records, databases according to departmental policies and procedures.

• Organize and maintain digital files and records, ensuring easy access and retrieval when needed.

• Support implementation and sustainment of cloud-based document sharing and collaboration tools for efficient document management.

• Update and maintain office procedures to ensure effective and efficient operations.

• Analyze, evaluate, document, and coordinate various administrative processes and other related matters such as correspondence management, records management, leave administration, communications, organizational changes, changes in delegations etc.

• Prepare a variety of correspondence and other written material with little oversight. Keeps abreast of current and proposed policies and procedures, orders, handbooks, etc.

• Assist the XO in the review executive level documents for content, grammar/spelling, clarity, syntax, format, before final coordination w/SAF/IC senior leaders (Dir/Dep Dir); targeted audience often most senior levels of DoD/Government.

• Adopt theuse of government providedGenerativeAI tools on a day-to-day basis to accelerate research, documentation, analysis,planning,reporting, and problem solving.Make recommendations on process improvements and practices that improve quality,speedand/or efficiency.

• Provide support in SAF/IC) processes, organization development and support for development of engagement plans to effect resourcing support from CDM stakeholders and customers.

• Analyze annual congressional authorizations and appropriations to determine potential strategic impacts to planned and ongoing SAF/OC activities.

• Fill in for the XO on occasion to provide coverage in times of personal time off or other absences.

Qualifications: The candidate must have the following qualifications:

• Minimum of five (5) years of work-related experience.

• Of those years, a minimum of four (4) years of work-related experience working in support of a DoD component, to include administration, engagement, and administration.

• Experience working with ETMS2 is required, but if contractor personnel do not have this experience, they must complete ETMS2 and Action Officer (AO) training within 60 calendar days (or next available class) of start date.

• Strong organizational and multitasking skills.

• Discretion and ability to handle sensitive information with professionalism.

• Exceptional communication, both written and verbal with meticulous attention to detail.

• Excellent interpersonal and customer service skills.

• Excellent time management skills with a proven ability to meet deadlines.

• Proficient in coordinating video and audio conference calls and maintaining webpages and databases.

The following qualifications are desired:

• Familiarization with the Intelligence Community

• Experience supporting the Air Force.

• ETMS2, DTS, and Action Officer trained and experienced.

• Knowledgeable and skill in applying Generative AI.

Travel: May involve some local travel.

Other Requirements:

We seek:

• Highly motivated self-starters
• Resourceful individuals with extraordinary intellectual capability and the ability to rapidly learn and apply new concepts.
• Individuals who have a "let me try" attitude and are resilient, present an opinion/position, justify it, and then accept whatever decision is made and charge forward.
• Individuals who view criticism as an opportunity to improve ("let me try again")
• Individuals who think and create, enhancing the company with a steady flow of fresh ideas, perspective, and energy.

Direct Inquiries and Resumes to our Talent Management Team:
Yashira Santiago
Andrew Ackley
Jose Orellana
Mitchell Jimenez
Gemini Industries Inc.
Telephone: (813) 286 - 4777
Jobs@gemini-ind.com

Gemini Industries Inc. is proud to be an Equal Opportunity / Affirmative Action Employer. We are committed to abiding by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability and any other basis protected by applicable law.

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