Administrative Assistant
7 days ago
Firm: H.I.G. Capital is a leading global private equity investment firm with $70 billion of assets under management, focusing on the mid cap market. The H.I.G. family of funds includes private equity, growth equity, real estate, direct lending, special situation credit, and growth-stage healthcare. We partner with management teams and entrepreneurs to help grow businesses of significant value. The firm employs over 500 investment professionals with diverse operating, consulting, technology, and financial management experience. H.I.G. is headquartered in Miami with offices across the U.S. and affiliate offices in Europe, Latin America, the Middle East, and Asia.
Role OverviewThe ideal candidate is organized, detail-oriented, and service-oriented, with extensive experience handling a wide range of administrative tasks. The candidate anticipates needs of the people they support, manages competing priorities calmly and efficiently, and applies sound judgment to achieve positive outcomes.
Role Responsibilities- Process and reconcile travel and expense reimbursement requests in accordance with company policy.
- Coordinate travel arrangements for domestic and international travel, including flights, hotel accommodations, transportation, reservations, itineraries, and meeting coordination to optimize the travelers time.
- Maintain detailed calendars, contacts, and databases, ensuring accuracy and confidentiality.
- Coordinate logistics for internal and external meetings and conferences, including video conferencing, catering, meeting materials, and printing/binding presentations.
- Coordinate and manage department activities and special events as requested.
- Handle sensitive information with the utmost confidentiality.
- Collaborate as a team player and provide support to peers as needed.
- Execute internal ad hoc projects and responsibilities as requested.
- A high school diploma and a minimum of four years of relevant experience; college degree preferred.
- Proficiency in Microsoft Office; knowledge of Concur and Salesforce preferred.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with sound judgment and build strong professional relationships with key partners and peers.
- Occasional availability during non-business hours may be required for urgent tasks such as last-minute travel changes.
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Administrative
- Industries: Venture Capital and Private Equity Principals
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