Maintenance Administrative Assistant

1 week ago

Winter Park, FL, United States Westminster Retirement Full time
Maintenance Administrative Assistant

Westminster Winter Park, a beautiful lakeside Active Living Community in Winter Park has an open position for a Maintenance Administrative Assistant, full time. We are a church related not-for-profit community service organization dedicated and committed to providing services for older adults. We are an "EOE" and "Honor those who have served."

Summary: Schedules appointments, gives information to callers, takes dictation or transcribes, and otherwise assists the Director with clerical work and minor administrative and business deals. Maintain ms2000 preventive maintenance and work request software.

Essential Job Functions:

  1. Performs office and administration duties for the department, including entering work orders into the maintenance tracking software. Keeps track of open and closed work orders.
  2. Receive maintenance request via the phone and enter the request into the maintenance tracking software for proper tracking and scheduling.
  3. Produce daily, weekly and monthly maintenance reports for review by the department. This includes weekly spend-down reports.
  4. Process invoices/receipts according to proper account coding system. Interface with the accounting representative for monthly matching purposes.
  5. Keep track of the contractor's insurance information and W9.

Essential Qualifications:

Education and/or Experience: High school diploma or general education degree (GED); and one to three years related experience and/or training; or equivalent combination of education and experience. Computer literate and experience with MS-Office Suite including spreadsheets. Ability to learn the maintenance software, print reports and confirm order status.

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