Administrative Assistant

ProSidian is a management and operations consulting company focused on providing value to clients through customized solutions based on industry practices. ProSidian services focus on a wide range of risk management, compliance, business process, IT efficiency, energy & sustainability, and talent management. We help forward-thinking clients solve problems and improve operations. Launched by four former top management consultants, our multidisciplinary teams bring together the talents of nearly 190 professionals nationwide to fulfill a wide variety of missions for private companies, Fortune 1000 companies, and government agencies of all sizes. Learn more about ProSidian Consulting at www.ProSidian.com.

ProSidian seeks an Administrative Assistant (SCLS Equiv: 01020) to be located in Topeka, KS and work as part of a team that delivers a variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states: Missouri, Iowa, Nebraska, and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Kansas Field Office 444 SE Quincy Topeka, Kansas, 66683.

In order to have an effective program, all team members must ensure a successful business relationship between the Federal Government Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature. The selected Administrative Assistant (SCLS Equiv: 01020) shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state-specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-5339 Revision 5 Topeka, KS.

In general, ProSidian employees are expected to work the hours of 8:00 a.m. 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Clients core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of the Administrative Assistant (SCLS Equiv: 01020) must be in attendance. Close coordination and active cooperation on a continuous basis between the ProSidian Engagement Team and those representing the client are necessary to ensure a healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow the standard state and federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant (SCLS Equiv: 01020) employee is teleworking, they shall be fully accessible as if they are working in an office setting.

• Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region.
• This person administers, monitors, and controls the full range of administrative, clerical, and internal management support functions for the Division or Office.
• Monitors and maintains existing internal administrative, clerical, and information systems for the Division or Office.
• Ensures that all internal processes, procedures, and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line.
• Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening, and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies, and travel processing.
• The person may also be responsible for the management and input of the time cards for approximately 30-50 associates.
• The Topeka, KS Administrative Assistant (SCLS Equiv: 01020) may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures.
• The Administrative Assistant (SCLS Equiv: 01020) Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements.
• Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization.
• May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director.
• Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed.

Minimum Qualifications: Three or more years in an administrative capacity, preferably with a government agency or government contract.

SCLS Equivalent: 01020 Administrative Assistant

• Teamwork ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership ability to guide and lead colleagues on projects and initiatives
• Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation persistent in pursuit of quality and optimal client and company solutions
• Agility ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization ability to manage projects and activity, and prioritize tasks

• Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors.
• Curiosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together.
• Humility exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference.
• Willingness to constantly learn, share, and grow and to view the world as their classroom.

ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:

• Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a pre-tax basis.
• Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
• Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement