Administrative Assistant

2 weeks ago

Waltham, MA, United States BCforward Full time

Position Title: Project Assistant

Location: 26 Court Street Boston, MA 02108

Duration: 06 Months contract

Job Description

Responsibilities

Provides appropriate information to clients and others via phone in-person by email at workshops and through one-on-one counseling and any other program marketing or outreach efforts with the highest level of customer service possible.

Provides administrative support to staff related to programs contracts and/or projects.

Performs data entry and maintenance of electronic and hard files.

Organizes and prepares bulk mailings advertisements email blasts and assists with other outreach efforts.

Assists with the preparation and execution of Requests for Proposals service orders contracts invoices and payments.

Prepares and tracks enrollment and commitment forms through Administration and Finance.

Tracks and reports on program budgets production and performance metrics.

Conducts research and prepares reports and presentations as requested.

Coordinates with other units or divisions to ensure telephone coverage and/or help with various program efforts.

Provides support/assistance to other units or divisions as assigned.

Performs related work as required.

Due to the operational needs of the office this position is not eligible for hybrid work.

Minimum Entrance Qualifications

At least two 2 years of full-time or equivalent part-time administrative experience. Appropriate educational substitutions may be made.

Demonstrated communication interpersonal organization and follow-up skills.

Ability to attend to detail and initiate special projects of moderate complexity with minimum supervision

Experience in public administration housing program management or real estate preferred.

Proficiency with computer-based office software such as MS Office Word and Excel Salesforce Google Suite and working knowledge of desktop mobile and web-based platforms preferred.

Ability to exercise good judgment and focus on detail as required by the job.

** Must hold a Boston residency ie: Boston Roxbury West Roxbury Mattapan Dorchester

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