Office Administrator

This range is provided by Trinity Consultants. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$58,000.00/yr - $65,000.00/yr

Direct message the job poster from Trinity Consultants

The Office Administration Coordinator plays a vital role in ensuring the efficient and professional operation of the corporate office. This position oversees the day-to-day administrative functions that support employees and leadership alike, including managing supplies and facilities, coordinating maintenance and repairs, and fostering a secure, organized, and welcoming work environment. The role also serves as a key liaison with vendors and internal teams to maintain operational excellence and continuity.

Essential Duties and Responsibilities

• Serve as the first point of contact for the office by answering and directing phone calls, greeting business visitors, and maintaining the master conference room schedule.
• Manage office access cards and communicate updates to property management.
• Monitor, order, and stock office and break room supplies to ensure adequate inventory at all times.
• Submit work orders and coordinate maintenance and repairs for office space and equipment.
• Handle incoming and outgoing correspondence, including e-faxes, mail, and packages.
• Assist with planning and coordinating office relocation or renovation projects.
• Provide administrative and data entry support across various databases and corporate platforms.
• Support executives with meeting coordination, document shipping, and travel as needed.
• Manage and maintain corporate vendor accounts (e.g., UPS, FedEx, DHL, Staples, Enterprise/National).
• Perform other administrative duties as assigned to support corporate operations.
  

(The specific statements in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to perform job successfully.)

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform basic functions.

Education and/or Experience

A high school diploma is required, as well as two to five years of related experience and/or training.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with various concrete variables in situations with limited standardization. Ability to interpret various instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this job, the employee is regularly required to sit; use their hands; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

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