Executive Assistant

1 week ago

Berkeley, IL, United States Addison Group Full time

Job Title: Part-Time Executive Assistant

Location: Chicago, IL (Hybrid)

Industry: Faith-Based Nonprofit

Compensation: $40 - $50 / hour

Work Schedule: Part-time, 3 days per week Monday, Tuesday, and Thursday | 8:30 AM5:30 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a long-established, mission-driven organization with a small, close-knit team. The organization values professionalism, personal development, and a supportive workplace culture. They emphasize leadership development, thoughtful collaboration, and structured operations while maintaining a values-centered environment.

Job Description:

Our client is seeking an experienced Part-Time Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast-paced, stakeholder-facing environment. The Executive Assistant will serve as a trusted partner to leadership, supporting governance, communications, and donor-related activities.

Key Responsibilities:

  • Manage executive calendars, meetings, travel coordination, and correspondence
  • Prepare agendas, briefing materials, presentations, and executive communications
  • Coordinate board and committee meetings, including logistics, materials, and documentation
  • Maintain governance records, reports, and historical documentation
  • Oversee constituent and donor communications, including mailings and digital outreach
  • Administer and maintain CRM and database systems with a high level of accuracy
  • Support executive office operations, including document review, contract tracking, and deadline management
  • Create and edit presentations, reports, and visual materials using tools such as Canva
  • Maintain organized digital and physical records within SharePoint and internal systems
  • Provide workflow support and coordination during executive absences
  • Assist with special projects, events, and leadership initiatives as needed

Qualifications:

  • Bachelors degree in Business Administration, Marketing, or a related field (required)
  • 57 years of experience supporting senior executives (required)
  • Advanced proficiency in Microsoft Office 365, Teams, SharePoint, Canva, and database systems
  • Strong written and verbal communication skills, including editing and proofreading
  • Exceptional organizational skills with the ability to manage frequent interruptions
  • Experience with CRM systems, donor relations, or stakeholder management
  • Ability to handle sensitive information with professionalism and discretion

Additional Details:

  • Contract position with potential for conversion
  • Business professional attire required

Perks:

  • Meaningful, purpose-driven work
  • Monthly professional and leadership development opportunities
  • Structured schedule with consistent part-time hours
  • High-level executive exposure and responsibility
  • Collaborative, respectful team environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

  • Assistant Logistics Manager

    1 week ago

    Berkeley, IL, United States Whitsons Culinary Group Full time

    Assistant Logistics Manager - Berkeley Culinary Center Berkely, IL, USA Requisition Number 15444 Location Berkely Il Job Description Assistant Logistics Manager Position Overview: The Warehouse Logistics Manager oversees the planning, coordination, and execution of all warehouse and logistics operations. This role ensures efficient storage, inventory...

  • Packaging Specialist

    2 days ago

    Berkeley, IL, United States Whitsons Culinary Group Full time

    Packaging Specialist - Berkeley Berkely, IL, USA Requisition Number 15643 Location Berkely Il Job Description SUMMARY The Packaging Specialist is responsible for executing all packaging activities with precision to ensure safe, efficient, and high-quality packaging of prepared food products in a USDA-regulated manufacturing environment. The role ensures...

  • Packaging Specialist

    2 days ago

    Berkeley, IL, United States Whitsons Culinary Group Full time

    Packaging Specialist - Berkeley Berkely, IL, USA Requisition Number 15643 Location Berkely Il Job Description SUMMARY The Packaging Specialist is responsible for executing all packaging activities with precision to ensure safe, efficient, and high-quality packaging of prepared food products in a USDA-regulated manufacturing environment. The role ensures...

  • Executive Assistant

    2 weeks ago

    Berkeley, United States Bullpen LLC Full time

    Executive Assistant to CEO A high?growth real estate investment and development platform is seeking a senior?level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high?impact EA roleacting as the CEOs right hand to drive communication, protect time, and ensure execution across a fast?moving...

  • Executive Assistant

    2 weeks ago

    Berkeley, United States Bullpen Full time

    Executive Assistant to CEO Berkeley, CA About the Opportunity A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role—acting as the CEO's right hand to drive communication, protect time, and...

  • Executive Assistant

    1 week ago

    Berkeley, CA, United States Bullpen LLC Full time

    Executive Assistant to CEO A high?growth real estate investment and development platform is seeking a senior?level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high?impact EA roleacting as the CEOs right hand to drive communication, protect time, and ensure execution across a fast?moving...

  • Executive Assistant

    2 days ago

    Berkeley, California, United States Premier Talent Partners Full time

    ResponsibilitiesAct as the point of contact among executives, employees, clients, and other external partnersManage information flow in a timely and accurate mannerManage executives' calendars and set up meetingsMake travel and accommodation arrangementsTrack daily expenses and prepare weekly, monthly, or quarterly reportsOversee the performance of other...

  • Executive Assistant and Operations

    3 weeks ago

    Berkeley, United States Capture6 Full time

    Executive Assistant and Operations - Lead Join to apply for the Executive Assistant and Operations - Lead role at Capture6 Capture6 is a climate technology company focused on scaling solutions that help decarbonize the global economy and support a more sustainable, water-secure future. Were an entrepreneurial, fast-moving team working at the intersection of...

  • Executive Assistant

    2 weeks ago

    Berkeley, CA, United States Bullpen Full time

    Executive Assistant to CEO Berkeley, CA Before applying for this role, please read the following information about this opportunity found below. About the Opportunity A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a...

  • Executive Assistant

    3 weeks ago

    Berkeley, CA, United States Bullpen Full time

    Executive Assistant to CEO 📍 Berkeley, CA About the Opportunity A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role—acting as the CEO’s right hand to drive communication, protect time,...

  • Executive Assistant to CEO

    3 weeks ago

    Berkeley, United States Sardine Full time

    Executive AssistantThis Executive Assistant role is all about helping the CEO stay focused on the big picture by keeping everything around them running smoothly. You'll work closely with the CEO, supporting him on both day-to-day operations and larger company needs. This includes managing his time, travel, communication, and building the systems that keep...

  • Executive Assistant: Ops, HR

    3 weeks ago

    Berkeley, United States Terranova Full time

    A leading climate tech company in Berkeley, CA, is seeking a full-time Executive Assistant to support office operations and executives. Candidates should have 3+ years of experience in similar roles, excellent writing skills, and proficiency in tools like MS Office and Google Workspace. Salary ranges from $54,000 to $70,000 per year based on experience, and...

  • Executive Assistant to Associate Provost Space Center

    2 weeks ago

    Berkeley, United States Inside Higher Ed Full time

    A prominent university in Berkeley seeks an experienced Executive Assistant to support the Associate Provost for Berkeley Space Center. The role involves overseeing daily administrative operations, managing complex calendars, and facilitating communication between faculty, staff, and external stakeholders. The ideal candidate will have strong analytical...